A growing AI company with a multi-agent AI platform is looking for a remote Executive Assistant to support the C0-Founder/CEO. This is a new role. The company has been in business for 1.5 years, has 30 employees and is scaling up. The role is full-time remote and the CEO would like an assistant in the Bay Area. Occasionally minimal assisitance.
About the Job:
Vet and prioritize the CEO's emails and draft responses
Coordinate scheduling and travel for the CEO when he speaks at conferences
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Planning and executing internal and external meetings and events
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations
Process expense reports
Assist with personal scheduling, such as coordinating appointments or family-related engagements.
Ad hoc projects as needed (order merchandise w/company logo, etc.)
Limited off-hour availability via text
About You:
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO,