Another Source’s client, California State University, Dominguez Hills, is recruiting an Accounts Payable Specialist II to join their Toro Auxiliary Partners team.
The California State University, Dominguez Hills Toro Auxiliary Partners (“TAP”) is a non-profit organization and was incorporated in 1968 as a partner of the California State University, Dominguez Hills (CSUDH) to provide supplemental services that enhance core academic programs which are an integral part of the University’s educational mission. CSUDH is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County.
The Accounts Payable Specialist II reports to the Assistant Director, Post-Award, works with the Post-Award team, and assists in all accounts payable and accounting operations of the Office of Sponsored Research and Programs (OSRP) related to grant and contract accounts.
Post information to journals, registers, and ledgers; analyze, assemble and compile data used in the generation of financial reports and/or analysis
Run the various pay cycles for auxiliary payroll tied to grant and contract accounts
Process wire payments in the Wells Fargo portal, and the Finance Enterprise system
Audit the trial balance for accuracy before checks are printed and released to vendors
Sort checks for distribution and contact various departments for check pick up
Research and follow up on reimbursement checks that are not picked up by employees
Purchase Order Maintenance:
Setup and closeout of purchase orders
Verify all required compliance elements are present
Encumber funds in Finance Enterprise
Post payments and adjust encumbered balances
Finance Enterprise Functional Assistance:
Perform a number of ongoing systems administration activities for the TAP’s financial software program (Finance Enterprise)
Unsettled claim user follow-up with Post-Award analysts
Responsible for creating new suppliers in Finance Enterprise
Accounts Payable Compliance Activities:
Identify, track, and clear Accounts Payable compliance issues
Escalate unresolved compliance issues to the appropriate manager
Develop and maintain business processes to support this effort, leveraging automation
Stop Payments and Voids:
Process and control void checks and stop payments
Handle monthly processing of stale-dated & escheated checks
Work with GL group to assist in bank reconciliation process
Maintain file of canceled and void checks and escheated payments
Other:
Maintain records
Monitor the accounts payable email
System testing for upgrades
Accounts Receivable for Contracts as necessary
Archiving and boxing of documents as needed
Primary point of contact for pulling audit samples and other projects as requested
Minimum Qualifications and Experience:
Bachelors’ Degree required in accounting, finance or related field required.
Minimum of three years of progressively responsible accounts payable, general accounting or business experience.
General knowledge of Generally Accepted Accounting Principles (GAAP), including three-way matching principles.
Ability to apply financial and accounting concepts, policies and procedures, as well as related regulatory compliance requirements.
Must demonstrate proficiency with Microsoft Excel and Word, web browsers, query tools, integrated financial systems (document imaging system and ERP system), and/or other types of records management systems.
Work independently; and make sound decisions and recommendations regarding accounts payable and accounting activities.
Preferred Skills/Abilities:
Finance Enterprise financial system experience a plus.
An understanding of tax reporting regulations (1099, 1042S and 592B) experience preferred.
Procurement Card (P-Card) reconciliation experience a plus.
Previous experience in higher education a plus.
Excellent interpersonal and communication skills
Strong organizational skills
Ability to build and maintain effective working relationships
Equal Employment Opportunity:
The TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.
EEO/AA/Disability/Veterans:
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-1070.
Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.