This position is responsible for the coordination of the daily operation in the college and department office. Specific duties assigned include schedule development, writing contracts for visiting guest artists, enrollment management, student progress reporting, and academic support of the department and chair of Music Performance Studies (MUSP). Requires multi-tasking of important duties and an organized person to handle same.
Essential Duties, Tasks and Responsibilities
Support chair and assist faculty in Department of Music Performance Studies with administrative and academic functions.
Develop course schedule development, and processing Independent Contract Agreements for guest artists and vendors.
Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process schedule change and student record forms.
Assist department chairs and associate dean with routine and non-routine administrative tasks, including but not limited to query reports, faculty evaluation forms, pre-requisite checks, student registrations, correspondence, departmental purchases, filing, and general clerical duties.
Answer telephone and greet visitors.
Provide requested information or materials, direct calls to appropriate individuals/areas and take messages.
Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports, and programs; proof copy and make corrections.
Essential Competencies
Knowledge of basic mathematical and reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detail-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty, staff, and the public and to represent BGSU appropriately
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Minimum Qualifications:
The following Experience is required:
One-year related experience required
The following Education is required:
High school diploma or GED required
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 17, 2024.
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.
To Apply
For a complete job description & to apply for this position visit https://www.schooljobs.com/careers/bgsu or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:
Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
Generous paid time off: Vacation, holidays, sick days and more.
Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
Tuition fee waivers: For eligible employees, spouses and dependent children.
Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.