Administrative Assistant at ENSCO, Inc.
Posted in Other 11 days ago.
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Type: Full Time
Location: Springfield, Virginia
ENSCO, Inc., a diverse engineering, science, and advanced technology company seeks a highly motivated individual to join our team. The position reports to the Division Director, directly support the Division VP as well as provides administrative support to/for 120+ employees. The candidate will be responsible for providing administrative assistance and support for the Applied Technology and Engineering (ATE) and Rail Division. The ATE/Rail division has both federal and commercial contracts. This position entails critical support in the following areas: word processing, data input, spreadsheet development & manipulation, filing, copying, answering phones/directing calls, making travel arrangements/processing travel expense vouchers, maintaining office supplies, and assisting in preparing for meetings (i.e., note taking, setting action items, and arranging for business/training lunches.) Responsibilities will also include assisting in preparation of packages for domestic and international shipping, assisting in proposal preparation, and other associated duties as assigned and/or necessary. The successful applicant will have a strong organizational background in office management with great organization skills. He/she should have great inter-personal skills, experience with finances and/or accounting, project coordination, as well as writing.
Qualifications Required (Skills)
Bachelor's degree or equivalent, or equivalent education experience combination.
Relevant experience in office administration.
Experience with Excel including the creation and maintenance of financial tracking worksheets and database creation, maintenance and input.
Experience with Microsoft Office Suite (including Excel, Word, Access, Outlook and PowerPoint).
Experience in the preparation and processing of electronic requisitions and purchase orders for supplies, services, and equipment including the use of and reconciliation of corporate credit cards and petty Cash.
Must be detail-oriented with excellent organizational skills and the capability to manage multiple priorities and actions at the same time.
Must possess excellent oral, written, and interpersonal skills.
General Education/Years of Experience
BS or equiv; or equiv education & exp
Security Clearance Level
Drug Screen Type
Export Control and Licensing
This position may involve access to technology or technical data that is controlled under U.S. export control laws and regulations and the release of which to a foreign national may require an export license from the U.S. Government.
Background Check Type
Experience with MS Office (Excel, Word, Access, Outlook and PowerPoint).
Experience with ordering/purchasing processes.
Experience with shipping (National/International).
Experience with Deltek/Costpoint.
Applied Technology and Engineering Division
The Applied Technology and Engineering (ATE) Division is located in Springfield, Va. The ATE Division is the rail industry s source for high-speed and intercity rail safety, track inspection systems, track inspection services, vehicle evaluation testing, rail asset management, and rail security.
ATE employees bring together decades of experience and the latest technologies, including laser scanners, real-time signal processing, machine vision, GPS/inertial navigation, wireless communication, and Web data management. The result is efficient, effective products and services that meet the precise needs of the rail community.
The ATE Division s extensive background in research and development, rail and vehicle inspection, and asset management makes ENSCO uniquely qualified to not only provide a solution the challenge at hand, but to integrate the solution with other legacy systems already in place.
Key customers include the Federal Railroad Administration, U.S. commercial rail organizations, and government agencies abroad..
ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under state or local law.