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Administrative Assistant at GAF

Posted in Other 30+ days ago.

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Type: Full Time
Location: parsippany, New Jersey

Job Description:

JOB DESCRIPTION:

Looking for a new challenge where your hard work and entrepreneurial spirit will gain you recognition and reward? Then look no further than GAF, a $3 billion company and the largest roofing manufacturer in North America. At GAF, we ve built one of the most dynamic, cutting-edge, and successful employee teams in the building products industry (and we ve got the financial results to prove it!). Whether it s in our Parsippany, NJ, world headquarters, or at one of our more than 24 manufacturing plants, our standards are high and the opportunities for career advancement are limited only by your desire to succeed. If you re turned on by the idea of working for a market-leading company, in a fast-paced environment where you can truly make a difference, then GAF may be the place for you. We currently have a position available for an Administrative Assistant supporting our AVPs and Regional Managers for the Northeast Sales Group, who will administer and complete a variety of projects and activities. Responsibilities for this position will include, but not be limited to: Screen mail, correspondence and phone calls and prioritize essential information for review Organize office tasks and simplify administrative duties to ease all routine functions - i.e., keep files organized; update Outlook contacts, etc. for quick retrieval Maintain calendar and handle incoming calls, coordinate conference calls and meetings Generate correspondence for signature; draft letters as requested Coordinate travel arrangements and plan smaller off-site meetings and conferences- arrange details for national customer visits to corporate HQ; and visits to customer locations Provide needed support for customer presentations Process expenses in PeopleSoft Travel and Expense system for AVP and Director, Sales Event Planning - Interact with Accounts Payable and Internal Audit as required Manage the Strategic Account Rebates and warranty fee/SA program administration by administering all reporting and check requests Administrate check requests and invoices through the Aspen System Provide leadership with updated contact lists, personnel changes, territory maps; etc. Print and file monthly reports Interact with other departments to resolve issues which affect the Sales Administration function Respond to requests from customers in a professional and timely manner Support and assist Director, Sales Event Planning and others in the Sales Dept. as needed - Understand department needs Conduct Etime attendance and record keeping for direct reports Requirements: High School Diploma required with at least 5+ years of related Executive level administrative assistance needed. Excellent planning, prioritization and organizational skills are required as well as independent problem- solving skills. Proficiency in Office Outlook and Excel are required, while knowledge of PeopleSoft, Purchase Order requisitions, sales reporting, and SharePoint is ideal. Excellent communication skills are essential. We offer a competitive salary and benefits package including 401(k), medical, dental, vision, prescription drug, tuition reimbursement, and a vacation package.

At GAF, we believe our employees are our greatest resource. We offer competitive salary, benefits, 401k and vacation package for all full-time permanent positions. GAF is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know. Must be eligible to work in the U.S. without need for employer-sponsored visa (work permit). If you are an internal employee, please do not apply here. Please click on the Careers bubble in Workday, which can be accessed via the GAF HR Portal.