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Purchasing Coordinator/Financial Analyst at University of California - Santa Barbara

Posted in Other 30+ days ago.

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Type: Full Time
Location: Santa Barbara, California

Job Description:

Job Number
20180108

Number of Hires
Single Hire

Job Open Date
03-06-2018

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
03-20-2018

Additional Deadline Information

Title Code
7234

Payroll Title Name
ANL 1

Working Title Name
Purchasing Coordinator/Financial Analyst

Department Profile (Specific Information about department/program):

Department Code-Name
PSYC-Psychological & Brain Sciences

End Date/Contingencies for Grant Funding

FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)
B-Professionals (e.g., SAO, Analyst, Computer Network Technologist)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 20.78

Advertised Range Max (full time equivalent)
20.78

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$20.78/hr.

Percentage of full-time
100.00

Days
Monday-Friday

Hours
8 am to 5 pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) The responsibilities of the Purchasing Coordinator/Financial Analyst include, but are not limited to, management and coordination of all purchasing functions using Gateway and other systems on multiple departmental accounts, gift funds and extramural funds for the department of Psychological & Brain Sciences and various centers and programs (the Sage Center for the Study of the Mind, the UCSB Brain Imaging Center, Center for Evolutionary Psychology, the RECVEB, the Dynamical Neuroscience Program, etc.). Responsible for ensuring expenditures are appropriate and allowable; acts as liaison with faculty, staff, students, researchers, vendors, purchasing office and other offices as needed to resolve issues related to purchasing, chemicals, controlled substances, animals and other lab research equipment and materials . Duties also include preparation/review/analysis/posting of numerous financial documents including TOE's, form 5s (on-line), travel vouchers (on-line), cash deposits, vendor blankets, recharges, on-campus billing, sole source and others as required. Provides expert information and guidance to department personnel to ensure all campus, UC, Federal policies and audit requirements are met regarding expenditures on multiple funding sources. Provides training and guidance to new users for Gateway; troubleshoots a wide variety of purchasing issues and provides solutions and problem solving on complex matters to department personnel. In Collaboration with the C&G Coordinator, acts as liaison with Office of Research and provides support to faculty on proposal and extramural issues. Prepares complex multi-year budgets that adhere to federal, state, OP and campus guidelines, completes all agency forms (online and hard copy), submits proposals to OR and works with faculty, OR and agencies to resolve budgeting and proposal issues and problems. Must be knowledgeable regarding UCSB, OP, state and federal accounting policy and procedures, extramural funding agency requirements with respect to the submission and administration of research proposals. Provides back up and support to other staff in the Financial area as necessary.

Minimum Requirements

* Excellent communication, organizational and customer service skills are required.

* Must be able to manage multiple tasks simultaneously with frequent interruptions and successfully prioritize projects with competing deadlines.

* Must be detail oriented, accurate, thorough and able to manage a high volume of complex transactions on multiple funding sources in a fast paced environment.

* Must be able to work successfully with varied customer base and act as a liaison with units across campus to provide information to resolve issues and solve problems.
* Strong computer skills required including Microsoft Word/Excel, email and web browsers.

Desirable Requirements

* Knowledge of campus policies and procedures regarding accounting and financial policies including travel and purchasing.
* Knowledge of campus systems including GUS, Data Warehouse, TOE, online reimbursement and travel preferred.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory completion of a fingerprint background check

Other Special Conditions of Employment

Other Recruitment Notes

Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type

Grade Type

Grade Type

Grade Type

Grade
1

End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
OCCAS.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
N/A

Other (please specify activity)

Frequency of Other Activity
N/A

Lifting Activities: Light lifting (
OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)
N/A

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS

Read/Comprehend
CONTIN.

Write
CONTIN.

Perform Calculations
CONTIN.

Communicate Orally
CONTIN.

Reason and Analyze
CONTIN.

Other (please specify activity)

Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS

Is exposed to excessive noise
OCCAS.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.