Purchasing Coordinator/Financial Analyst at University of California - Santa Barbara
Posted in Other 16 days ago.
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Type: Full Time
Location: Santa Barbara, California
Number of Hires
Job Open Date
Job Close Date
Open Until Filled
Primary Consideration Date for Open Until Filled
Additional Deadline Information
Payroll Title Name
Working Title Name
Purchasing Coordinator/Financial Analyst
Department Profile (Specific Information about department/program):
PSYC-Psychological & Brain Sciences
End Date/Contingencies for Grant Funding
FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services
FOC (Federal Occupation Code)
B-Professionals (e.g., SAO, Analyst, Computer Network Technologist)
Advertised Range Min (full time equivalent)
A little help* Go to Salary Scales 20.78
Advertised Range Max (full time equivalent)
Advertised Range Rate Type
Other Advertised Salary Range Comments
Percentage of full-time
8 am to 5 pm
A little help with Contracts* Go to Employment Agreements Career
Limited Appointment End Date
A little help* Go to General Information on Limited Appointments
Is this a NEW CAREER position*
Summary of Job Duties
(Note: This summary will be used for keyword search) The responsibilities of the Purchasing Coordinator/Financial Analyst include, but are not limited to, management and coordination of all purchasing functions using Gateway and other systems on multiple departmental accounts, gift funds and extramural funds for the department of Psychological & Brain Sciences and various centers and programs (the Sage Center for the Study of the Mind, the UCSB Brain Imaging Center, Center for Evolutionary Psychology, the RECVEB, the Dynamical Neuroscience Program, etc.). Responsible for ensuring expenditures are appropriate and allowable; acts as liaison with faculty, staff, students, researchers, vendors, purchasing office and other offices as needed to resolve issues related to purchasing, chemicals, controlled substances, animals and other lab research equipment and materials . Duties also include preparation/review/analysis/posting of numerous financial documents including TOE's, form 5s (on-line), travel vouchers (on-line), cash deposits, vendor blankets, recharges, on-campus billing, sole source and others as required. Provides expert information and guidance to department personnel to ensure all campus, UC, Federal policies and audit requirements are met regarding expenditures on multiple funding sources. Provides training and guidance to new users for Gateway; troubleshoots a wide variety of purchasing issues and provides solutions and problem solving on complex matters to department personnel. In Collaboration with the C&G Coordinator, acts as liaison with Office of Research and provides support to faculty on proposal and extramural issues. Prepares complex multi-year budgets that adhere to federal, state, OP and campus guidelines, completes all agency forms (online and hard copy), submits proposals to OR and works with faculty, OR and agencies to resolve budgeting and proposal issues and problems. Must be knowledgeable regarding UCSB, OP, state and federal accounting policy and procedures, extramural funding agency requirements with respect to the submission and administration of research proposals. Provides back up and support to other staff in the Financial area as necessary.
* Excellent communication, organizational and customer service skills are required.
* Must be able to manage multiple tasks simultaneously with frequent interruptions and successfully prioritize projects with competing deadlines.
* Must be detail oriented, accurate, thorough and able to manage a high volume of complex transactions on multiple funding sources in a fast paced environment.
* Must be able to work successfully with varied customer base and act as a liaison with units across campus to provide information to resolve issues and solve problems.
* Strong computer skills required including Microsoft Word/Excel, email and web browsers.
* Knowledge of campus policies and procedures regarding accounting and financial policies including travel and purchasing.
* Knowledge of campus systems including GUS, Data Warehouse, TOE, online reimbursement and travel preferred.
Special Conditions of Employment
A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory completion of a fingerprint background check
Other Special Conditions of Employment
Other Recruitment Notes
Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)
Required Applicant Documents
FLSA Exemption Status
A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt
CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)
ERC (Employee Relations Code)
End Date for Other Appointment Type (e.g., Contract or 18-month Career)
Type of Supervision Received
A little help* Go to Degree of Supervision General supervision
Knowledge, Skills and Abilities
Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist
Reach above shoulder level
Hand Activities: Fine dexterity
Hand Activities: Hand twisting
Hand Activities: Simple grasping
Hand Activities: Power grasping
Other (please specify activity)
Frequency of Other Activity
Lifting Activities: Light lifting (
Lifting Activities: Moderate lifting (20-50 lbs)
Lifting Activities: Heavy lifting ( 50 lbs)
Push/Pull Activities: Light pushing/pulling (
Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
Reason and Analyze
Other (please specify activity)
Frequency of Other Activity
Is exposed to excessive noise
The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.