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Executive Secretary at University of Houston

Posted in General Business 30+ days ago.

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Type: Full-Time
Location: Houston, Texas

Job Description:

Performs advanced and diversified secretarial and administrative duties. May supervise or lead the work of secretaries and/or other clerical office support personnel.

  • Maintains calendar of supervisor by scheduling committee meeting and appointments involving university administrators, faculty staff and outside administrators.
  • Screens incoming calls/mail and, as appropriate, provides requested information, takes messages, or redirects inquiries to the appropriate staff member or office.
  • Composes correspondence for supervisor's signature from both written and oral instructions; types and edits correspondence into final form; proofreads and makes corrections as necessary.
  • Coordinates travel arrangements by making necessary reservations for transportation and hotel accomodations; prepares all related travel documents.
  • May monitor and maintain monthly expenses for the office; reconciles expenses charged to each account.
  • Coordinates the office's filing system, ordering of supplies and work assignments of office clerical personnel.
  • Takes minutes at meetings and transcribes same.
  • Performs other job-related duties as assigned.

EEO/AAHigh school diploma and 5 years experience.

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.

Requires a minimum of five (5) years of directly job-related experience.