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Program Representative II at University of California - Los Angeles

Posted in Other 30+ days ago.

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Type: Full Time
Location: Los Angeles, California

Job Description:

JOB SUMMARY

Requisition Number:
28111

Job Title:
PROGRAM REPRESENTATIVE II

Working Title:
Program Representative II

Salary:
$20.89 - $41.37 hourly

Job Type:
Contract

Department Name:
0519-UNDERGRADUATE RESEARCH CENTERS

Department Website URL:
http://www.ugresearchsci.ucla.edu/

Job Summary Statement:
Under the immediate supervision of the Director of the Undergraduate Research Center (URC)-Sciences, the PEERS Faculty Director and the Assistant Director for PEERS, the Program Representative II serves the Program for Excellence in Education and Research in the Sciences (PEERS). PEERS serves underrepresented and first generation freshmen and sophomore science majors and provides services to improve their academic success.

Major duties include: program admissions and orientation, student enrollment and tracking as well as communications with PEERS students. The incumbent will provide program and enrollment data to leadership, counseling staff and workshop facilitators and assist with short and long range program planning. The PEERS coordinator will plan and coordinate logistics for program events, courses, workshops and meetings; maintain program database and website. Additionally, this position will perform accounting functions for purchases, payments, and reimbursements using appropriate on-line systems; monitor program expenditures and purchases.

The URC-Sciences at UCLA works collaboratively to serve UCLA's undergraduate science population. Through various programs the URC-Sciences recruits, develops, and celebrates students involved in research. Our mission is to support and increase the retention of science majors in all disciplines, with some programs focused on students who face economic, familial, educational, social or other challenges.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

18 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Demonstrated skill and ability in coordinating programs, projects and activities as demonstrated by creating ideas, determining procedures or courses of action, selecting methods and implementation and prioritizing program objectives and tasks.

Required


Working knowledge of OASIS (On-line Access to the Student Information System) and UCLA Counselor Desktop.

Can be trained


Working knowledge and experience in creating, maintaining and formatting spreadsheets, databases, and producing correspondence, documents and reports utilizing word processing, spreadsheet, database and file applications, email and the Internet. Preferred experience using Microsoft Office-Word, Excel, Access, PowerPoint; FileMaker, Outlook and Internet Explorer.

Required


Working knowledge of Adobe Photoshop, Adobe Acrobat, Microsoft Publisher and Filemaker Pro.

Preferred


Understanding of privacy regulations and practices related to student records. Ability to handle and process confidential student and/or faculty information and files with professionalism and discretion.

Required


Ability to make decisions about, and compose appropriate correspondence to students, staff and faculty.

Required


Skill in working independently, with initiative and minimum direction, prioritizing assignments and completing work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines, and interruptions.

Required


Ability to develop and implement office procedures to insure effective completion of tasks.

Required


Working knowledge of the University's on-line purchasing and accounts payable system (Bruin Buy) and travel system (Express) to process payments and reimbursements.

Can be trained


Writing skills to prepare concise, logical, grammatically correct correspondence, documents and reports and editing and proofreading skills for content, grammar and tone

Required


Ability to perform extremely detailed work in an accurate and timely manner.

Required


Skill in interacting effectively with persons from various social, cultural, economic, and educational backgrounds.

Required


Skill in interacting professionally with a variety of staff, including faculty, administrators, subordinates, and students.

Required


Demonstrated ability to work effectively as part of a team to include cooperation, flexibility and respect for ideas and work habits of others.

Required


Demonstrated skill and ability to make presentations to individuals or groups of varying size which are organized and informative, taking into account varying degrees of expertise and familiarity with program concepts and special language.

Required


Interpersonal and communication skills and ability to work with employees of all levels and areas to establish and maintain effective work relationships and to convey information concisely, accurately, and tactfully.

Required


Must be able to maintain regular schedule and on-time attendance.

Required


Must be able to work evenings and weekends for events as needed.

Required

ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
07-13-2018

External Posting Date:

Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=73400

Special Instructions:
This is a two-year contract position, which may be extended an additional year subject to funding and programmatic needs.

The target salary range for this position is between the posted minimum and $22.98 hourly.

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* Yes - Please have the employee sign the "Statement Acknowledging Requirement to Report Child Abuse".

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force