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Administrative Officer at University of California - San Francisco

Posted in Other 30+ days ago.

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Type: Full Time
Location: San Francisco, California

Job Description:

JOB OVERVIEW
The Administrative Officer is the first face of the division and is responsible for greeting and monitoring access to the division s space. The individual will support the Division of Experimental Medicine in the areas of human resources, research administration, procurement, financial analysis, and administrative support.

The Administrative Officer will spend the majority of their time with operations including organizing building repairs, elevator operation, events coordination, organizing the ILM schedule, and coordinating with Human Resources (HR). The position will be required to build and maintain relationships with Department of Public Health (DPH) and UCSF facilities and be able to independently resolve facility issues regarding maintenance and repairs.

The Administrative Officer will independently coordinate with HR regarding all hiring and searches for Visiting Scholars, Affiliates, and Volunteers. This includes communication with International Students and Scholars Office (ISSO) regarding visas, monitor HR reports for limited hires hours and appointment dates, orientating new hires to the division, coordinating with IT necessary access to systems and any other human resources issue. The position will support the division chief with scheduling meetings, organizing special projects and managing division events. They will also support the Financial Analyst through assisting with administrative duties for the NIH DARE grant, ledger reconciliations and independently manage the division s procurement processes as well as other duties both financial and administrative.

The Administrative Officer uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

EXPERIMENTAL MEDICINE
The Division of Experimental Medicine is a biological research center that consists of seven+ faculty members and an estimated 60 employees.

ABOUT UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.\\",\\"

Required Qualifications: tBachelor s degree in a related field and one to three years of experience; or equivalent experience and training
tWorking knowledge in administrative procedures and processes including word processing, spreadsheet and database applications
tRequires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills
tSkill in managing sensitive and confidential information regarding bargaining unit issues
tSolid organizational skills and ability to multi-task with demanding timeframes
tWorking knowledge of common organization-specific and other computer application programs
tAbility to use sound judgment in responding to issues and concerns
tAbility to use discretion and maintain confidentiality

Preferred Qualifications: tUnderstanding of HR policies and procedures
tBasic knowledge of accounting and finance
tExperience with Advance, SRS, People Soft, My Reports, and PI Portfolio

License/Certification: n/a

Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.