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Sr. Administrative Assistant at University of Miami

Posted in Education 30+ days ago.

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Location: Miami, Florida





Job Description:
Job Title: Sr. Administrative Assistant
Pay Grade: c104
Pay Band Min / Max: $38,750.00 - $62,000.00
Position Number: P00011352
Department / Hospital: UMHC-Sylvester - Inpatient -STA

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Sr. Administrative Assistant performs both technical and complex administrative projects as well as general clerical work in support of the day-to-day operations of the assigned unit. Applies independent judgment in the completion of assignments which include data compilation and analysis, the development and preparation of unit and project budgets, and monitoring unit expenses. May act as a lead to lower level administrative staff assigned to the unit.

Primary Duties and Responsibilities:50%+ of the job should be comprised of duties involving analysis and recommendations and/or independent judgment/discretion. Primarily exercises discretion and independent judgment in daily activities. Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions. Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses. Prepares reports which summarize financial and statistical information related to work unit's budget, accounts, activities, program clientele and operations. Advises management of unusual trends, funding levels and expenditures, assists with budget development by compiling information to support projected expenditures in specific areas such as operating costs or travel costs. May act as the lead for a unit of lower level administrative support personnel, plans, organizes and oversees the activities and operations of the office unit. May establishes and implements procedures. Performs complex assignments and resolves issues and problems referred by staff or the supervisor. Trains and assists in the evaluation of performance of assigned personnel. Ensures completed work products meet required timelines and standards of quality and quantity. Has signing authority and makes purchasing decisions. Resolves unique situations where each contact must be handled differently using judgment discretion.Performs other duties as assigned. Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics. Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals. Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Orders office supplies. Composes correspondence or selects standardized formats. Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc. for department).May provide ancillary support to physicians, clinical activities, business services, student services, etc. Other duties as assigned.

Education Requirements: High school diploma or equivalent. Bachelor's degree preferred. Five (5) years of progressive related experience.

Knowledge, Skills, and Abilities: Knowledge of routine office practices and procedures. Knowledge of simple data processing and transmission principles. Ability to utilize computerized information systems. Ability to read and decipher data on source documents to be entered. Ability to enter and verify information with accuracy and a reasonable rate of speed. Ability to understand and follow oral and written instructions. Skill in data entry or typing. Equivalent combinations of education/experience may be considered

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information- https://www.hr.miami.edu/careers/employment-laws-eo/index.html

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.