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Administrative Assistant 2 at Dematic Corp

Posted in Admin - Clerical 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Salt Lake City, Utah





Job Description:

Dematic is a leading supplier of integrated automated technology, software and services to optimize the supply chain. Dematic employs over 7,000 skilled logistics professionals to serve its customers globally, with engineering centers and manufacturing facilities located around the world. Dematic is one brand under the KION Group of companies and has implemented more than 6,000 integrated systems for a customer base that includes small, medium and large companies doing business in a variety of market sectors.
 
Headquartered in Atlanta, Georgia, Dematic is a member of KION Group, a global leader in industrial trucks, related services and supply chain solutions. Across more than 100 countries worldwide, the KION Group designs, builds and supports logistics solutions that optimize material and information flow within factories, warehouses and distribution centers. The company is the largest manufacturer of industrial trucks in Europe, the second-largest producer of forklifts globally and a leading provider of warehouse automation.



Responsibilities

Dematic has an immediate need for an Administrative Assistant located in Salt Lake City, UT.

Job Family Responsibilities:

 Organizes and maintains office supplies/files. Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary; sorts and distributes mail, fax, make copies, files. Prepares, composes, and edits most complex memos, documents and other correspondence. Prepare and finalize presentations, reports, spreadsheets and other documents. Schedules global travel and related expense reports for appropriate approvals.

Schedules complex appointments and meetings ensuring the established calendar is free; coordinates and establishes all travel arrangements; reconciles travel and expense reports, including cash and credit card purchases. Answers, screens, and places phone calls on behalf of the officer; sorts and prioritizes mail; monitors all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources. Participates in the analysis of monthly budget activity and assists in preparing annual budgets; reviews payroll documents. Participates in the preparation of various presentations, reports, statistical charts and briefings. Maintains confidentiality of all sensitive or proprietary information; researches, selects and integrates new office technologies and systems as appropriate.

Key Responsibilities:

 Performs important areas of standard professional level work that typically requires processing and interpreting, more complex, less clearly-defined issues. Refers semi-complex, unusual problems to others. Identifies and resolves readily identifiable, clearly-defined problems.

 



Qualifications

Education:

 Typically BS/BA in related discipline or advanced degree. Certification may be required in some areas.

Knowledge and Experience:

Demonstrates a good grasp of knowledge and principles of field of specialization and applies through successful completion of assignments. Successfully applies knowledge of fundamental concepts, practices, and procedures of particular area of specialization. Typically 2-5 years of successful experience in related field and successful demonstration of Key Responsibilities and Knowledge as presented above. Advanced degree MAY be substituted for experience, where applicable.


  • Strong executive administrative support experience in a corporate environment.

  • Strong organizational skills.

  • Excellent presentation skills. Must be able to interact and present to all levels of management within the organization.

  • Must be able to create reports based analyzing and interpreting data.  

  • Must demonstrate proficiency with MS office products including MS Word, MS Excel and MS PowerPoint.

  • Must have experience with coordinating travel arrangements for Executives; International based travel experience is highly preferred.

  • Must be able to demonstrate exceptional organizational skills, as this is critical for success in this role.

  • Must have experience in a high-paced environment and demonstrate the ability to multi-task

  • Experience with Power BI is a plus.