Procurement Analyst at UPS

Posted in Transportation 23 days ago.

Location: Mahwah, New Jersey





Job Description:

UPS is seeking an I.T. Procurement Software Analyst to support a cross-functional software and services sourcing team. He/She will provide negotiation and analytical support for process improvement and commodity-related initiative solutions. The I.T. Procurement Software Analyst will issue and negotiate Non-Disclosure/Evaluation Agreements, Statements of Work, prepare order form renewals, as well as Software License Agreements. This position assists in the writing and distribution of Requests for Proposals/Information/Quotes (RFP/RFI/RFQ) and facilitation of the Information Security Exhibit. The I.T. Procurement Software Analyst also prepares statements of capacities for various software vendors in an effort to help keep UPS compliant within our agreements with our sourcing vendors. He/She will assist with negotiations to ensure final agreements are reached, as well as maintains a suite of applications to manage contracts, performance and sourcing.  

The ideal candidate will develop and maintain relationships with UPS Procurement customers and our UPS sourcing vendors. He/She will handle non-complex support and follow-up on acquisitions such as renewals. The I.T. Procurement Software Analyst functions as both a contributing member of a contract administration team and as an observer with the intention of learning the Procurement process at a more detailed level.

Responsibilities and Duties

  • Works within the procurement process for Software and Cloud contracts renewals
  • Supports Commodity Supervisor/Managers in assisting with Requests for Information (RFIs), Request for Proposals (RFPs), financial and performance clauses, metrics, terms, and rebates/penalties to ensure the best bid among various vendors
  • Supports and enforces Procurement policies and other audit and regulated procurement requirements to ensure compliance
  • Develops and maintains the Ariba Database Application as it relates to the creation of Contract Workspace(s) and manages the payment process of contracts and/or projects that have an associated dollar amount or payment requirement
  • Solves problems related to deployed projects to ensure resolution of issues or defects

Knowledge and Skills

  • Conducts Research: Uses the research problem to guide relevant data gathering and benchmarking; develops a working knowledge of literature related to the research problem; minimizes personal biases that may impact the research process or outcomes; gathers data that represent all sides of the business case
  • Negotiation: Demonstrates an understanding of negotiation techniques; identifies stakeholders/participants that should be involved in negotiations; demonstrates an understanding of each party’s objectives
  • Report Generation: Generates reports in appropriate format using basic software; reviews reports to ensure accuracy and completeness; identifies issues with report generation (e.g., missing variables, incorrect data, etc.)
  • Technology Knowledge: Recognizes the basic impact of technology on UPS business, services, and processes; identifies technological barriers in achieving desired objectives; maintains appropriate breadth and depth of technological knowledge for current work assignment
  • Able to multitask to assist and support multiple internal and external users
  • Experience with Vendor Sourcing, Negotiations and/or Contract Management
  • Strong Microsoft Office Suite skills: Word, Excel, and PowerPoint 
  • Problem solver with effective communication and prioritization skills 
  • Able to work with minimal supervision as well as be a team player
  • Able to multitask to assist and support multiple internal and external users
  • Procurement experience (entry-level up to two years) - Preferred
  • Bachelor's Degree (or internationally comparable degree) - Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law