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Carrillo Office Manager at University of California - Santa Barbara

Posted in Other 30+ days ago.

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Type: Full Time
Location: Santa Barbara, California





Job Description:

Job Number
20190348

Number of Hires
Single Hire

Job Open Date
06-21-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
07-07-2019

Additional Deadline Information

Title Code
7376

Payroll Title Name
Administrative Officer 2

Working Title Name
Carrillo Office Manager

Department Profile (Specific Information about department/program):
Don't miss this opportunity! Come Join our team at Carrillo Dining Commons. We are looking for a professional to work in our platform style facility. We are open 7 days a week, all year. Great medical, dental, vision and retirement benefits. We also offer paid vacation, sick leave and holidays.

Operating within the department of Housing, Dining, and Auxiliary Enterprises, Residential Dining Services manages 4 dining commons, serving approximately 55,000 residents on the UCSB campus during the academic year, and providing meals to conferees during the summer. Residential Dining Services has a career staff of 198 full time employees and over 600 student employees.

Department Code-Name
FDSC-R & Dh Carillo Fd Svc

End Date/Contingencies for Grant Funding

FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)
B-Professionals

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 23.47

Advertised Range Max (full time equivalent)
27.07

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$23.47- $27.07/hr.

Percentage of full-time
100.00

Days
Monday - Friday

Hours
7:30am- 4:00pm (may vary during summer)

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the general direction of the General Manager, manages all administrative aspects of a dining commons with 40- 50 career staff and 120- 170 student staff who prepare and serve meals for up to 3,000 customers daily and has an annual budget of up to $5.5 million. This includes operational analysis, budgetary analysis, employment and personnel administration, accounts payable, office management, purchasing, management of the CBord Menu Management System, and the hiring and training of student and career staff to act as office assistants. Manages day-to-day client/customer service which requires the ability to prioritize demands and exercise independent initiative and judgment in problem solving and special projects.

In Compliance with HDAE goals and objectives, the incumbent affirms and implements the departmental Educational Equity Plan comprised of short and long-term objectives that reflect a systematic approach to preparing both students and staff for success in a multi-cultural society. Works in a team environment that is ethnically diverse and culturally pluralistic.

Minimum Requirements
Bachelor's degree in related area and/or equivalent experience/training.
2+ years experience in an office environment. Experience supervising staff. Excellent verbal and written communication skills. Strong analytical skills with demonstrated attention to detail. Ability to take initiative and exercise judgment in problem solving and special projects. Ability to balance the demands of an ever changing workload. Knowledge of and demonstrated ability to use standard computer systems including email, Microsoft Word, and Excel. Ability to maintain composure with large numbers of people and frequent interruptions in a confined work and reception area. Excellent customer service and personal interaction skills. Ability to work in a team environment that is ethnically diverse, culturally pluralistic, and comprised of individuals with many skill levels. Ability to use discretion and maintain confidentiality.

Desirable Requirements
Knowledge of UC policies and procedures. Working knowledge of UC Personnel/Payroll System (UC Path) and Kronos Timekeeping System.

Demonstrated expertise trouble-shooting computer issues for users of varied experience, ability, and skill level.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program
Satisfactory criminal history background check

Other Special Conditions of Employment

Other Recruitment Notes

Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
C

Grade Type
PSS

Grade Type
General Services

Grade Type
Administrative Operations

Grade Type
Intermediate

Grade Type
P2

Grade
19

End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number
40071017

Type of Supervision Received

A little help* Go to Degree of Supervision General direction

Knowledge, Skills and Abilities

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
FREQ.

Crouch/Squat
OCCAS.

Kneel/Crawl
OCCAS.

Climb
OCCAS.

Reach above shoulder level
FREQ.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)

Frequency of Other Activity
N/A

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
OCCAS.

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
OCCAS.

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS

Read/Comprehend
FREQ.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
CONTIN.

Reason and Analyze
FREQ.

Other (please specify activity)

Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS

Is exposed to excessive noise
OCCAS.

Is around moving machinery
FREQ.

Is exposed to marked changes in temperature and/or humidity
FREQ.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.