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Assistant Property Manager at Prologis

Posted in Other 30+ days ago.

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Location: Fremont, California

Job Description:
Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world's most vibrant centers of commerce, approximately 771 million square feet in 19 countries. Some of the world's largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage.As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:
Assistant Property Manager



Do you want to play a role in global commerce?
Assist in the management of properties in accordance with Company policies, procedures and standards. This employee will develop and skill in the areas of lease administration, revenue/expense management and administration, physical facilities management and customer relations.

Here's how to do that:
  • Commit to The Prologis Way - a guide to effective customer service. Develop and maintain positive relationships with all customers and vendors. Responsive to tenant's needs and requests in a timely manner.
    • Assist with the Global Services Program, including identification of Global Customers and appropriate communications with the corresponding Global Services Officer.
    • Assist with the annual Prologis Customer Satisfaction Survey for assigned properties.
    • Assist with the coordination of customer relation functions and holiday activities/gift distribution.
  • Assist with preparation of monthly/quarterly financial reports to include operating and capital budgets.
    • Conduct collection calls and prepare collection letters to ensure customers are current in receivables;
    • Assist with the collections process and default proceedings;
    • Ensure customers are current in lease responsibilities;
    • Work with property manager, maintenance technician, and vendors to coordinate the completion of work when maintenance requests are received;
    • Assist with the administration of estimated/actual recoveries.
    • Assist with operating expense reconciliations with the accounting department; must be knowledgeable of lease provisions.
    • Assist with the real estate tax review process for properties; communicate tax issues to management.
    • Assist with the coordination of insurance requirements for properties and associated vendor/supplies.
    • Process AP/AR invoicing process for properties.
  • Ensure vacancies/marketable spaces are up to Prologis standards.
  • Adhere to Company property management policies and procedures, codes, regulations and governmental agency directives. Maintain compliance by ensuring all property records are maintained in accordance with all legal requirements and Company policies and/or practices.
    • Assist with environmental programs for assigned properties.
    • Assist with the lease administration process by ensuring timely updates of any lease changes for assigned properties.
    • Assist with customer move-ins and move-outs process for assigned properties in a timely and coordinated manner including the preparation of commencement letters, orientating new tenants to property management office staff, services and procedures, meeting and coordinating with vendors, arranging for building access, and ensuring compliance with insurance requirements.
    • Assist with the default proceedings and eviction process.
  • Assist with field properties to include routine site inspections to assure that the physical aspects of the properties meet established standards regarding the grounds, curb appeal, risk management/safety requirements (OSHA), cleanliness, and general appearance, and assist with the implementation of corrective measures when appropriate.
  • Assist in the coordination of vendor relationships, including regular contact to promptly identify and resolve issues, managing service levels to meet contract specifications, and participating in and documenting walk-throughs.
  • Partner with other departments to resolve property management issues.
  • Other duties, as assigned.

Tell us if you're ready.
  • Bachelor's Degree from a four-year college or university; and related experience and/or training; or equivalent combination of education and experience.
  • 1-3 years of industrial/commercial real estate experience required.
  • Must be able to consistently maintain a professional demeanor.
  • Ability to provide superior internal and external customer service; ability to exercise good judgment and self-control.
  • Must be able to multi-task; prioritize and work with minimal supervision, have strong attention to detail and excellent time management skills to ensure all established deadlines are met.
  • Must possess strong verbal and written communication skills.
  • Proficient working knowledge of Microsoft Office suite (e.g., Word, Excel, PowerPoint, Outlook)
  • Good mathematical and analytical skills.
  • Good working knowledge of property management accounting software.
  • Requires a valid driver's license and the ability to travel to multiple properties.
  • As business dictates, able to work extended/flexible hours (e.g., nights/weekends/on-call).

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:
Full time

Fremont, California

Additional Locations: