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Human Resources Administrative Assistant- InterContinental Hotel Los Angeles Century City at Beverly Hills at IHG

Posted in Management 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Los Angeles, California





Job Description:

About us

Do you see yourself as an Administrative Assistant for Human Resources?   What's your passion?  Whether you're into skiing, board games or just playing with the kids, at IHG we're interested in YOU.  At IHG we employ people who apply the same amount of care and passion to their jobs as they do their hobbies - people who put our guests at the heart of everything they do.  And we're looking for more people like this to join our friendly and professional team. 

Ideally located on Avenue of the Stars in Century City, the InterContinental Los Angeles Century City at Beverly Hills Hotel is just minutes away from Beverly Hills and close to LAX airport, Santa Monica and Hollywood. Our property offers 364 elegant guest rooms, including 150 spacious suites, all with private balconies and inspiring panoramic views of the ocean or the Hollywood Hills. Dedicated to providing guests with exceptional service, the InterContinental Los Angeles Century City at Beverly Hills evokes a unique combination of understated elegance and modern luxury.

Your day to day

In this role you will perform a variety of administrative duties for general managers and/or staff of an assigned department or hotel function.

DUTIES AND RESPONSIBILITIES:

Serve as first point of contact for callers and visitors contacting the office/department.  Respond to inquiries and provide information in a prompt and professional manner and according to established procedures. Refer persons to appropriate staff members for further assistance or information. Prepare a variety of correspondence, reports, and/or presentations which may include: Gathering and summarizing information from various sources Analysis and summary of data Creating spreadsheets, charts, and/or graphics Entering, retrieving and/or manipulating data within software programs or databases

 

Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence.

Maintain manager’s appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filling systems, etc. Maintain an organized, clean, and professional work area

Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office. Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, action steps and status updates; follow-up as appropriate, to ensure timely execution to meet established deadlines. May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls. Promote team work and quality service through daily communication’s and coordination with other departments. Perform other duties as assigned.

What we need from you

Qualifications and Requirements:

High school diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience.  Some college preferred. Must speak fluent English. Other languages preferred.

  

This job requires ability to perform the following:

Carrying or lifting items weighing up to 25 pounds Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting. Handling objects, products and computer equipment/keyboard

  

Other:

Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the branch and the Company. Excellent computer skills including MS Word, PowerPoint and Excel. Ability to type at least 45 WPM. Reading and writing abilities are utilized often when completing correspondence or performing other administrative functions.   Basic mathematical skills are utilized frequently. May be required to work nights, weekends, and/or holidays

What we offer

 

In return we'll give you a competitive financial and benefits package which may include healthcare support, dental, vision, disability and life insurance support, and a matching 401k plan. Hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself. So what's your passion? if you are interested in any of these positions, log onto our website at www.careers.ihg to see our job qualifications and apply directly online. IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans