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Project Assistant-Baton Rouge, LA at Arcadis in Baton Rouge, Louisiana

Posted in General Business 30+ days ago.

This job brought to you by eQuest

Type: Full-Time

Job Description:

Arcadis is seeking a Project Assistant, with 3 years' experience, to join our Project Excellence Team in Baton Rouge, LA.

The Project Assistant will be supporting Project Managers and Project Teams concerning overall set up and monitoring of various project documentation, initiate monthly invoicing and coordinate production and QC of invoice packets for submittal and monitor invoice payments and assist in collection of payments. This may include the electronic document control system, coordinating of budgets, scheduling and documenting materials for project meetings and production and distribution of reports, while having oversight and ultimate quality control of documentation related to project financial, scheduling and other documentation.

At Arcadis, we want to put our people first. We create an environment where all our people can be at their best and we invest in them to build the workforce of the future. Our employees enjoy competitive salaries, medical/dental/vision plans and a matching 401(k). Arcadis proudly offers flexible work schedules, professional development opportunities, as well as leadership development programs.

The position responsibilities include, but are not limited to:

  • The Project Assistant will assist with set-up and monitoring of projects.

  • Assist with monitoring all actual cost expenditures relative to budgets; alerting Project Manager when overruns are projected and assisting with corrective actions to budgets.

  • Assist with preparation and maintenance of sub-consultant contracts, including international agreements with other Arcadis operating companies.

  • Assist with gathering vendor registration documents, including coordination of health & safety records, tax records, insurance documents, human resource policies and other information as requested by Clients.

  • Assist with preparation for internal and external financial audits on assigned projects.

  • Assist with the processing of consultant and contractor invoices.

  • Provide follow up on accounts receivable.

  • Participate in Client and Team Conference Calls, as needed.

  • Prepare summary reports for Project Manager and Project Team members.

  • Prepare any other project financial analysis as directed/requested by Project Manager or the project team members. Interface/communicate with internal and external project participants.

  • Maintain hardcopy and electronic files.

  • Assist with review, production, and delivery of project reports, memos and presentations, as needed.

  • Coordinate with staff regarding weekly time and expenses, and maintain required certification documents

  • Participate in all Arcadis company values and objectives.

  • Prepare delivery slips and maintain both incoming and outgoing client correspondence.

Key Attributes

  • Ability to initiate monthly invoicing and coordinate production and QC of invoice packets for submittal and monitor invoice payments and assist in collection of payments.

  • Excellent communications skills, both oral and written, with a demonstrated ability to work effectively with individuals at all levels of the company and Client.

  • Ability to work independently and as part of a team. Able to work under time constraints to accomplish goals and objectives.

  • Must be able to handle multiple projects for several project managers simultaneously.

  • Excellent analytical skills, with a strong attention to detail, especially with numbers and invoice review.

  • Must be well organized with sound judgment and planning.

  • A highly motivated individual with a willingness to pursue continual innovative improvements in processes.

  • Must have strong computer skills in MS Office Suite, particularly Excel, Word, PowerPoint, & Outlook.

Required Qualifications

  • High school diploma or equivalent,

  • 3 or more years' relevant experience in specialist area of work,

  • Hold or be working toward relevant vocational certification(s)

Preferred Qualifications

  • Experience with Oracle is a plus.

  • Associate's Degree in Business, Accounting, Finance or related field of study preferred.

Why Choose Arcadis?

Arcadis is the leading global design and consulting firm for natural and built assets, and we invite you to join us in partnering with our clients to deliver truly exceptional and sustainable outcomes. Contribute to the world's most high-profile and transformative projects, from shopping centers in Shanghai and improved traffic flow in Atlanta to state-of-the-art rail systems in Doha, coastal defenses for Manhattan and cleaner air in Los Angeles. Work alongside the industry's foremost thought leaders and accomplished professionals, generating effective, real-world results. We are Arcadis: 27,000 people in more than 70 countries, creating value by applying our collective wisdom to every challenge. Our culture is collaborative, we believe in diversity and the power of global teamwork, and we own the responsibility to sustain the Earth and its people in a safe and balanced way. Arcadis. Improving quality of life.

Transportation, quite literally, makes the world go around. But rapidly increasing urbanization, shrinking budgets and sensitivity to the natural environment demand an innovative approach to advance the future of mobility in all its forms and functions. Join us in developing advanced infrastructure while helping our clients get the most from their existing assets - through innovation and transformational thinking. Together, we will solve some of the world's most complex transportation and land development challenges. Help meet the demands of tomorrow - today.

EEO statement

We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.