Job Summary: Reporting to the General Manager, will provide accounting support and assistance to the auction General Manager, the Controller and the auction staff and provide certain oversight functions to ensure accounting policies, internal controls and procedures are being followed. Must know, practice and ensure that company policies and procedures and state and federal laws are followed at all times and ensure that no company, employee or customer information is inappropriately divulged to unauthorized parties. Operate the Accounting, Front Office, and Collection departments in accordance with corporate guidelines. Provide accurate and timely financial data while observing all Generally Accepted Accounting Principles (GAAP). Meet report deadlines and timely month-end closing process. Perform all duties assigned by the General Manager and Controller.
Responsibilities and Duties:
Make sure customers receive prompt, efficient and courteous attention from all accounting, front office and collection employees and that those employees maintain a professional appearance and a neat work environment consistent with the Handbook.
Resolve any customer complaints in a friendly, courteous manner and advise the Controller and General Manager of all serious complaints or incidences.
Monitor and maintain auction records and reports complying with established accounting policies and procedures.
Ensure accurate and timely reconciliation of all general ledger accounts with weekly and monthly corporate reports. Initiate follow-up on discrepancies and follow up timely on questions from corporate analyst.
Work with shops and other departments to determine the best process for each step of revenue recognition and accounting for expense in the proper months.
Evaluate and maintain processes and procedures in the accounting department, and with other auction departments and shops, to ensure efficiency in the processes and accuracy of all accounting information. Communicate any problems to Controller.
Oversee collections process, as well as approved payment terms for customers, to keep bad debt and interest expense to a minimum.
Review accounts receivable reports at least monthly and discuss any risk, title processing or cash flow inefficiency concerns and potential issues with the Controller and General Manager. Conduct the weekly AR meeting with appropriate staff and managers and follow up on necessary items. Prepare monthly financial statements and other accounting reports.
Analyze key financial ratios and present relevant information to the Controller and General Manager. Analysis encompasses both financial and operating metrics as well as company initiatives and projects
Benchmark auction performance against budget and history and provide suggestions on efficiencies.
Review potential capital expenditures for proper capitalization or expensing and ensure capital expenditures approval procedures are followed. Ensure capital expenditures are placed into service on a timely basis.
Ensure Sarbanes-Oxley key controls are in place for the auction.
Assist the Controller in providing necessary accounting information in preparation of budget and long-term planning.
Assist with all audits and reviews, both internal and external and provide timely information when requested.
Prepare weekly forecasts for the Controller regarding financial performance for each month compared to budget.
Conduct the monthly financial review with the General Manager, Assistant General Manager and Controller. Ensure accurate and timely reconciliation of department accounting. Initiate and follow-up on discrepancies.
Ensure proper follow-through on all directives, bulletins, schedules and accounting from the General Manager, Controller or other corporate sources. Conduct employee meetings as necessary to communicate company and department issues and build teamwork among the employees. Maintain a good flow of communication with Controller and other accounting, front office and collections personnel.
Coordinate recruiting and hiring with the HR Representative and Controller.
Ensure all accounting, front office and collection employees are properly trained.
Ensure Departments are always properly staffed to control payroll and overtime.
Prepare and conduct performance appraisals for direct reports per company policy.
Practice and always promote teamwork. Set a good personal example of attitude and performance. Demonstrate a high level of personal integrity and ensure auction staff are aware of company ethical expectations.
Monitor all area related conditions, property and equipment within corporate standards for cleanliness, proper maintenance and safety. Advise Facilities of all breakdowns and maintenance immediately.
Make sure all area conditions do not threaten employee safety. Respond to and follow proper procedures on employee accidents, injuries, and loss or damage to any property. Report all incidents immediately. Practice and instruct all employees in proper loss prevention and reaction procedures. Report all incidents properly and immediately.
Perform other duties as required.
Educational Requirements and Qualifications: Bachelor’s Degree in Accounting, Finance or a related discipline with at least three (3) years of accounting required. Management experience is preferred. Must be qualified to operate a motor vehicle and possess a valid driver’s license.
The physical activity requirements of the position are from Sedentary Physical Work.
Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.
Potential – running, jumping, yelling or other rapid or forceful movement in emergency situations
Physical Working Condition:
This position is subject to inside environmental working conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with automobile operations and emissions.
Note: Refer to the Handbook and Policy Manuals for important addendum requirements to all job descriptions. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
Benefits: Be healthy, be prepared, save for tomorrow. Take a closer look at our benefits here.