Senior Subcontracts Administrator at Epsilon Systems Solutions, Inc.

Posted in General Business 28 days ago.

This job brought to you by Local Organization

Location: San Diego, California

Job Description:

Epsilon Systems Solutions, Inc. is currently seeking a full-time Senior Subcontracts Administrator in San Diego, CA.


Epsilon Systems Solutions, Inc. is seeking a motivated individual to join our fast-paced defense contractor environment as a Senior Subcontracts Administrator. The successful candidate will be responsible for cradle to grave subcontract management of assigned contracts in a CPSR-compliant environment supporting San Diego, CA operations. This position reports to the Director of Contracts.

Duties and Responsibilities:

  • Provides Pre-Award and Post-Award Subcontract Administration support, to include NDAs and TAs.
  • Requests, analyzes and evaluates subcontractor bids and proposals to ensure they are compliant with company policy, program requirements and department operating procedures.
  • Formulates subcontracts in full compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARS), and internal procurement policy and procedures guidelines.
  • Ensures proper flow down of terms and conditions and technical specifications.
  • Performs price and cost analysis on subcontracts/proposals and documents negotiations.
  • Is proficient with fixed price, cost reimbursement, and time and material subcontracts.
  • Is experienced with executing subcontracts subject to SCA (Service Contract Act) with wage schedules.
  • Maintains configuration control and archives of all subcontract documentation.
  • Responsible for the negotiation of terms and conditions, analyses of price, and creation of the subcontract documents and CPSR-compliant subcontract files.
  • Supports subcontracting plan development with socio-economic concerns, as required.
  • Represents the organization as the lead subcontracts administrator.
  • Maintains an awareness of regulatory changes and their impact on subcontracts.
  • Supports all internal and external procurement-related audit activities.
  • Provides procurement-related direction and training to professional staff.
  • Understands procurement file documentation requirements and demonstrates capability to complete, compile, and review individual documents for suitability.
  • Understands the difference between compliant and non-compliant documents and is able to work with the appropriate parties to correct any deficiencies.
  • Provides guidance to staff members on certain procurement documentation (i.e. Source Justifications or Price Analysis).
  • Conducts peer reviews on staff members procurement files.
  • Other duties as assigned

Required Qualifications:

  • Bachelors Degree in Business Administration or related field.
  • 6+ years of Subcontract Administration experience in the Department of Defense (DoD) contracting environment.
  • Outstanding communication and negotiation skills.
  • Must have experience in cost type, T&M, and fixed price subcontracting.
  • Extensive knowledge of FAR and DFARS regulations and the nature of flow down requirements.
  • Experience with DCAA and DCMA audits and compliance, including successfully passing a CPSR Business System Review.
  • Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
  • Ability to work independently and as part of a team; capable of representing the organization as a primary contact on subcontract matters with program management, vendors, and customers and, provide training to less experienced professional employees on projects.
  • Able to work extended hours and minimal travel as required.
  • Proficient in Microsoft Office applications (Word, Excel, Powerpoint, and Outlook).
  • Deltek experience required, CostPoint Version 7.1 a plus.

Preferred Qualifications:

  • Ability to obtain and maintain a DoD Security Clearance is desired.
  • Professional certification in contract management, supply chain management, or subcontract administration is desired.

ADA Notations

  • Prolonged use of computer (typing, keyboarding, data entry).
  • Regular communication (hearing/speaking).
  • Vision requirements include: close, distant, color perception, peripheral, depth and ability to focus.

Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.