Grants & Finance Specialist I, Sustainable Cities at World Resources Institute

Posted in Accounting 1 day ago.

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Location: Washington, Washington DC

Job Description:

Program Overview

In this role as an entry-level Grants and Finance Specialist I, you will support three teams within the Ross Center for Sustainable Cities as listed below:

Research and Knowledge Exchange (RKE) team
is a cross-cutting team that manages research for the Ross Center, leads research in new areas, and is currently leading the work on WRI’s flagship World Resources Report (WRR) “Towards a More Equal City." Over the final period of work on the WRR (2019-2020), the key responsibility of the GFC will be to support project management and budgeting, reporting, other operational tasks, communications and event organizing needs for the team.

Urban Development (UD) team helps to build more holistic infrastructure for cities by emphasizing sustainable and equitable integrated transport, land-use planning, and urban design. Key pieces of this work involve several multiple country grants and ongoing work on urban data innovation and urban water resilience. The key responsibility of the GFC will be to support project management, budgeting and financial management, communications, event organizing and other operational tasks for the workstream.

WRI Ross Center Prize for Cities team supports a global, annual competition to celebrate transformative projects that have ignited citywide change. Over the course of the prize cycle, the primary responsibility of the GFC will be to support project management, budgeting and financial management, communications, event and travel organizing and other operational tasks for the workstream.

Job Responsibilities

Financial Management (50% of time)

  • Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
  • Update and maintain project funding and allocations in coordination with workstream director(s) and project managers
  • Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
  • Assist project team in project closeout process including turnover documentation and financial reconciliation
  • Coordinate and advise on project budget management and reports.
  • With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
  • Prepare financial review template(s) for review with workstream director(s) and operations staff
  • Work with Salesforce to add new proposals
  • Develop fiscal year budget forecasts on a yearly basis in coordination with operations and workstream directors of both teams
  • Prepare participant agreements and provide travel support for WRI Ross Center Prize finalists, jury members, and other high value stakeholders

Program/Project Management (20% of time)

  • Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Work with partners to help them understand and meet subgrant and contract requirements
  • Monitor program/project performance against contract requirements and deliverables
  • Manage various program, department and organizational trackers (publications, performance monitoring and others)

Grant Management (20% of time)

  • Lead the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for grants
  • Submit all required grant forms as instructed by grant
  • Keep track of deliverables and reporting required under grants
  • Keep timely and accurate information on donors and contacts

Administration (10% of time)

  • Coordinate and schedule team meetings; provide support in organizing presentations, workshops, conferences, research seminars and other events for the program as needed
  • Provide timesheet guidance to workstream team members on a bi-weekly basis
  • Coordinate recruitment and manage onboarding of new staff members as needed. Update and maintain new hire staffing information with operations

Job Qualifications

  • One+ years of relevant, full-time work experience supporting grants and finance and project management functions
  • Bachelor’s degree preferably in economics, business administration, accounting, or related field
  • Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
  • Detail-oriented, highly organized individual with experience and interest in program management, financial management, budgeting, and writing
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality
  • Ability to work independently with minimal supervision
  • Strong writing, database management, and proofreading skills
  • Excellent computer skills in Microsoft Office, especially Excel, and internet research; experience with statistical analysis and budgeting software is highly desirable
  • Excellent communication skills, including the ability to work well in a team and with international colleagues
  • In addition to excellent written and verbal English skills, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, or Hindi
  • US work authorization is required for all WRI US opportunities. WRI cannot offer visa sponsorship for this opportunity.

How to Apply

Applicants must apply through the WRI Careers portal to be considered. Please include a cover letter and your resume.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $120 million. Founded in 1982, WRI has a global staff of 900+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.

The World Resources Institute ( is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.