Job Description Summary: Community Health Center, Inc. (CHC) with offices in Connecticut, Colorado and California, is one of the country's most creative and dynamic providers of primary medical, dental, and behavioral health services, and a leader in practice-based research, health professionals training, and use of innovative technologies to advance health and healthcare. CHC is designated as a federally qualified health center and a patient-centered medical home by HRSA, the Joint Commission, and NCQA, respectively. We deliver more than 500,000 patient visits per year from primary care hubs and community clinics across the state of CT, all connected by technology and common standards for quality. We employ several hundred medical, dental, and behavioral health providers who are engaged in practice, teaching, and research. Our Weitzman Institute is devoted to research and practice transformation and is recognized around the country as one of the premier research institutes focused on improving health care and health outcomes for special and vulnerable populations. In addition, the organization has developed three wholly owned subsidiaries from the original pilot developments within the Weitzman Institute: the National Nurse Practitioner Residency and Fellowship Training Consortium (NNPRFTC), the National Institute for Medical Assistant Advancement (NIMAA), and ConferMed.
The Onboarding and Regulatory Compliance Associate is responsible for CHC's Employee Life Cycle process which will follow the employee from onboarding to off boarding. Duties include, but are not limited to, interfacing with recruitment team and providing support with on-boarding candidates and being responsible for regulatory compliance of the employee life cycle process. Additionally, individual
is responsible for providing general HR support and other duties and special projects as assigned.
ROLE AND RESPONSIBILITIES
Responsible for regulatory compliance of our employee life cycle process from onboarding to off boarding.
Oversees and conducts monitoring of employee personnel files for regulatory compliance processes.
Responsible for compliance oversight of paperwork/documents for new hires including, but not limited to: I9 documentation, licenses, onboarding paperwork, departmental orientations, and infection control to ensure compliance with internal and external policies and legal requirements
Assist Manager of Compliance and Regulatory Programs in designing and implementing programs, policies and audit processes and practices to ensure all individuals comply with DPH, DCF, Joint Commission, PCMH and HRSA Health Center
Assist Manager of Compliance and Regulatory Programs in establishing and implementing an effective regulatory compliance program with related regulations and standards. Individual will be part of a team that develops relationships within the organization to ensure effective communication and partnership /cooperation in the federal guidance/legislation process.
Assist Manager of Compliance and Regulatory Programs in implementing internal controls, performing continuous monitoring and testing, and maintaining databases of all monitoring activities. Provides reports as needed and assists in developing corrective actions plans.
Manages the worker employee process, including but not limited to assisting the recruiters with the onboarding of all hires, inclusive of temps, and internal transfers
Initiate and process background checks through background check vendor
Process internal offer letters for promotion, location, site, and compensation changes; adding additional documentation to personnel files when needed
Work with the credentialing team to verify all clinical health providers have submitted proper documentation and are cleared to work with patients
Gather and process paperwork for new hires including but not limited to: I9 documentation, licenses, onboarding paperwork, departmental orientations, and infection control
Facilitate and organize New Hire Orientation for incoming hires including orientation presentations with the necessary Leadership and CEO
Craft and send emails to the incoming hires with information about the company, including work schedules, dress code and parking options for orientation
Prepare emails detailing infection control, CPR, and other healthcare requirements needed prior to candidate start date and as a condition of continued employment. Continuous follow-up via email or phone call, as needed to ensure all documents have been received prior to New Hire Orientation
Answer any questions that incoming new hires may have about policies, requirements, etc.
Special Projects as assigned
Minimum three (3) years' experience in human resources preferably with recruitment, and employee relations
Excellent interpersonal and relationship building skills across business groups internally and outside the organization. Proven ability to collaborate with all levels of employees
Strong organization and prioritizing skills with attention to detail.
Knowledge of HR laws and current practices
Be self-motivated with the ability to work independently; can anticipate needs and work proactively
Experience with HRIS, preferably Workday
Knowledge and experience with applicant tracking systems
Strong MS Office skills. Ability to generate reports and analyze data
Adaptable and able to respond to changing priorities.
This is a full time position (40 hours). The hours are flexible and may fluctuate depending on the needs of the region.
Must be able to travel between sites within the region.
Location: Knowledge and Technology Center City: Middletown State: Connecticut