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Sr. Grant Administrator, 40Hrs, Cardiovascular Medicine at Brigham & Women's Hospital(BWH) in Boston, Massachusetts

Posted in Other 30+ days ago.

Type: Full Time

Job Description:


The Division of Cardiovascular Medicine is seeking a highly motivated research administration professional to join a team of administrators managing a growing research program. Reporting to and working closely with the Manager of Research Administration and Finance, this position is responsible for the research administration and grant management activities for the Division of Cardiovascular Medicine. The Division's research program is comprised of over 150 faculty (MDs and Ph.D's), 200 fellows and research associates, 250 weekly employees (research assistants, laboratory managers, administrative coordinators, financial positions), located in approximately 35,000 sq ft of wet and dry laboratory space in multiple sites on and off campus. The Sr. Grant Administrator will provide exceptional customer service to the divisions investigators and collaborators with a high degree of independence and judgment.

This position is responsible for the life cycle management of multiple research groups within the Division, and will be responsible for a diverse portfolio of funding mechanisms. Primary responsibilities for this position include the following:


* Oversees preparation and submission of all new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with lab staff and Principal Investigators to identify all potential costs associated with a proposal.

* Serves as liaison to the Partners central office and other sponsoring agencies with regard to fiscal and/or administrative concerns.

* Oversee JIT submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference.


* Responsible for ensuring the divisions fiscal compliance on all sponsored projects. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and re-budgeting, based on thorough understanding of study requirements and funding agencys regulations.

* Maintain financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.

* Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division.

* Provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.

Research Compliance

* Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies.

* Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research.

* Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.

* Review and approve cost transfers for thorough detailed explanations and adherence to sponsor and institutional policy.

* Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time.

All other duties as assigned.


* Minimum of Bachelors degree in business, finance, accounting, or equivalent required. Masters degree in management or equivalent preferred. Candidates who have significant experience (7-10 years) in research administration managing complex grants and contracts in a university or academic medical center setting may be considered in lieu of a bachelors degree.

* Minimum of three - five years of progressively responsible experience in research financial management preferred.

* Experience with corporate sponsored research preferred, but not required.

* Candidates holding the CRA certification a plus.


1. Experience and proven ability with research administration and grants management activities.

2. Must possess excellent judgment and an ability to maintain confidentiality.

3. Must demonstrate excellent organizational skills and flexibility to accommodate competing priorities and management of changing timetables and responsibilities.

4. Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, outside funding agencies (NIH, industry and foundations), and vendors.

5. Requires excellent interpersonal and management skills with ability to interact professionally at all levels to plan and initiate new activities.

6. Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.

7. Strong analytical ability to manage the financial aspects of the position.

8. Knowledge of personal computers and the ability to operate word processing, spreadsheet and database software.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.