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Human Resources Coordinator at Elderwood at Burlington in Burlington, Vermont

Posted in Other 10 days ago.

Type: Full Time





Job Description:

Join Our Team

Are you ready to change your life with a rewarding career move ?
Overview

Are you a people-person? Are you organized and possess attention to detail? We are looking for you! Elderwood at Burlington has a FT HR Coordinator position open!

This position is located in Burlington, VT.

The Human Resources Coordinator team member assists with general clerical duties, performs and maintains corporate files, participates in special projects and works closely with Corporate HR staff in supporting comprehensive HR services as required.

Shift: M-F - 8:30am-4:30p.m.
Responsibilities

The Human Resources Coordinator will provide day to day HR support for the employees of the facility as it relates to recruitment, employee relations, payroll, and benefits.

Essential Job Functions:

Recruitment:

* Responsible for the timely interviewing, & onboarding of candidates through the Applicant Tracking System.

* Maintaining an accurate and timely submission of the weekly open positions report.

* Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs.

* Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.

* Promote company Employee Referral Program.

* Accurately track employee referral program and timely payout of referral bonuses.

Onboarding and Training:

* Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.

* Schedule new hires for General Orientation, and deliver HR training component.

Administrative:

* Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.

* Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.

* Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts).

* Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.

* Initiate probationary and annual performance evaluation process.

* Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy.

* Complete wage verification forms for Social Service agencies, insurance and mortgage companies, etc.

* Order name badges, business cards and computer access as needed.

* Timely processing of employee termination and maintain staff roster in several databases.

* Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.

Payroll and Benefit Administration:

* Timely distribution of information on the company's benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion.

* Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS.

* Review all employee timecards in time & attendance system for accuracy and approvals.

* Run various reports out of ADP reporting

* Assist employees with benefit/payroll inquires.

* Interpret personnel policies and procedures and communicate benefit program details to staff.

* Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.

* Helps coordinate all employee activities, as established by executive staff.

* Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations.

Unemployment & Workers Compensation:

* Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date.

* Represent the company in UI and WC hearings when necessary.

* Participate in facility Safety Committee.

* Compile and submit information for unemployment, Worker's Compensation and disability claims; maintain OSHA 300 log.

Employee Relations:

* Ability to triage employee concerns and issues; knowing when to escalate to the Administrator and/or EAS HR.

* Ensure consistent application of policy & procedures to include corrective disciplinary actions.

* Maintain disciplinary log.

* Drive facility recognition and retention programs; i.e. Employee of the Month, birthdays, anniversaries.

Qualifications

HR Coordinator Qualifications:

* Bachelor's degree in Human Resource Administration or Business degree preferred; PHR Certification preferred.

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Training or experience in human resources processes required.
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Interpersonal skills in person and over the phone required. Strong organizational, time management skills necessary Strong computer skills required Valid New York Driver's License and clean driving record required
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Ability to handle personnel situations with tact, and in compliance with state and federal laws required
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Attention to detail and accuracy with numbers required.
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Recognition of importance of confidentiality regarding applicants and staff information required.

Company Details

Elderwood at Burlington is a 150 bed skilled nursing (SNF) and subacute rehabilitation facility located in Burlington, Vermont. We provide Orthopedic Rehab, Speech Therapy and Physical Therapy. We also provide specialty programs including Palliative Care, Respite Care and Wound Care in addition to Long Term Care and Skilled Nursing.
Employee Perks!

401K Retirement Plan with Company Match, Employee of the Month recognition, Free Hot and Iced Coffee, Free On-Site Parking, Generous PTO & holiday package, Increased Wages, Life Insurance, Medical, Dental, and Vision insurance, Monthly employee appreciation events, Point-earning employee reward program: redeem for prizes!, Substantial employee referral program
EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

The Human Resources Coordinator will provide day to day HR support for the employees of the facility as it relates to recruitment, employee relations, payroll, and benefits.

Essential Job Functions:

Recruitment:

* Responsible for the timely interviewing, & onboarding of candidates through the Applicant Tracking System.

* Maintaining an accurate and timely submission of the weekly open positions report.

* Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs.

* Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.

* Promote company Employee Referral Program.

* Accurately track employee referral program and timely payout of referral bonuses.

Onboarding and Training:

* Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.

* Schedule new hires for