Administrative Specialist III at University of Arkansas in Little Rock, Arkansas

Job Description:

Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps. Simply enter "Find Jobs" in the Workday search bar to view open positions. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through \\"My Draft Applications\\" located on your Candidate Home page.Type of Position:ClericalJob Type:Regular

Work Shift:Day Shift (United States of America)Institution Name: University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 11,000 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-569-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-569-3180.Department:Student Experience CenterSummary of Job Duties:The Administrative Specialist III position will provide administrative and budget support to the Student Experience Center staff and student organizations. This position is governed by state and federal laws, and agency/institution policy.Qualifications:
Job Duties and Responsibilities
- Maintain and track budget through Banner query and communication with
campus offices and vendors
- Maintain spreadsheet and prepare reports on financial activities and status
- Interact with vendors and otherUALRDepartments to answer questions and resolve account and billing discrepancies
- Insure accurate codes and charges for all encumbrances and disbursements
- Process paperwork/online forms for purchase of goods and services and
payroll in a timely manner
- Gather information from vendors; conduct cost comparison studies;
research existence ofUALRcontracts; obtain appropriate signatures and follow up to ensure vendors are paid and goods or services are received
- Initiate Purchase Requisitions using Banner
- Initiate PAFs for new employees, extra compensation, graduate assistants, work-studies or for new budget years
- Maintain student data
- Provide statistical data to director as needed, including charts and graphs
- Enter student information into Banner
- Maintain efficient work environment
- Welcome and provide assistance to students and visitors; receive and
direct incoming calls appropriately
- Monitor supply and equipment stock, determine needs, and place requests for necessary items
- Operate and provide routine maintenance of office equipment (i.e. changing cartridges)
- Sort and distribute letters and parcels
- Run errands on campus
- Establish and maintain organized file system
- Perform other related duties as required.

Knowledge, Skills, and Abilities
- Ability to communicate effectively orally and in writing
- Knowledge of computers and software applications, particularly Microsoft Office
- Ability to analyze financial records and prepare reports
- Ability to plan, organize, and direct the work of others.

Required Educationand Experience
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.

Preferred Education and Experience
A Bachelor's degree. Proficiency in Google Suite. Proficiency in American Sign Language or Spanish.Additional Information:
Required Documents to be Submitted:
- Resume
- Cover Letter
- List of 3 references with contact informationPre-employment Screening Requirements:Criminal Background Check, Financial Credit Check, Motor Vehicle Reports Check, Sex Offender Registry
The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas at Little Rock is an equal opportunity employer committed to a diverse workforce.

The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Reaching, Sitting, Talking, WalkingFrequent Physical Activity:Lifting, StoopingOccasional Physical Activity:Crouching, Driving, StandingBenefits Eligible:Yes.