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STDT ACAD ADVISOR 2 at University of California - Santa Barbara in Santa Barbara, California

Posted in Other 30+ days ago.

Type: Full Time

Job Description:


*Payroll Title: Student Academic Advisor 2

*Job Code: 4544

*Job Open Date: 10/27/2020

Primary Consideration Date for Open Until Filled: 11/12/20

*Department Code-Name: GISP

*Percentage of Time: 50%

*Collective Bargaining Unit (CBU): 99 Non-Represented

*Grade Type/Grade: 18

*FLSA Exemption Status: Non-Exempt

*Work Location: SSMS 2009 (remote during covid closure)

*Pay Rate/Range: $23.18/hr.

*Days/Hours: Monday-Friday (4 hours per day)


UCSB s Global Studies undergraduate major provides a well-rounded liberal arts degree that will help prepare students for a variety of careers in the international arena, although it is not strictly a business-oriented major. It will, however, help prepare students for further graduate study in international affairs, international business, peace and world order studies, area studies, and the emergent global civil society.

Global Studies is an established interdisciplinary major focused on preparing students to be active global citizens. Our major provides a broad background in world history, politics, culture, and economy that will equip students to think globally and prepare them for the challenges of the 21st century. Our talented and diverse faculty have knowledge of multiple regions of the world, are interested in global integration of ideas, and are committed to using global thinking to transform world problems.


Under the general supervision of the Business Officer, with additional direction provided by the Department Chair, the Undergraduate Student Advisor is responsible for coordination of all aspects of the undergraduate major for the Global Studies Department, in conjunction with another Undergraduate Advisor. The Department's 100% Undergraduate Advisor functions in a lead role, while this 50% Undergraduate Advisor position also provides essential support for Global Studies majors. Serves as the daily advisor for over 900 students on all academic issues from declaring the major, selecting classes, applying for the Education Abroad Program and petitions for graduation. Acts as a liaison with students, faculty and staff in our interdisciplinary program as well as with the College of Letters and Science, Office of the Registrar, Admissions Office, Orientation Programs, Education Abroad Office, and other university offices. Helps schedule courses and classrooms for our quarterly curriculum offerings. Responsible for keeping updated reports, program data on student files, compiling instructor evaluations, completing quarterly course IRAL reports and revisions to program requirements.


-Knowledge of advising and counseling techniques.

-Must be able to follow established guidelines and policies regarding academic advising criteria

-Must be able to interact effectively with students, faculty, staff and other campus offices on a variety of advising issues and provide information and guidance regarding departmental and UC policies.

-Strong written and verbal communication skills, including active listening.

-Proficient in the use of MS Office Suite and familiarity with online systems and scheduling.

- Abilities in problem identification, reasoning. Ability to develop original ideas to solve problems.

-Ability to work with people from a variety of cultural and socioeconomic backgrounds in a busy and energetic setting with interruptions.

- Ability to maintain confidentiality.

-Ability to meet constant multiple deadlines.

-Ability to work in a fast-paced environment.


* Satisfactory criminal history background check.

* UCSB is a Tobacco-Free environment.

* This is a 50% time career position


75% Undergraduate Advising (Daily)

Under the general supervision of the department Business Officer, and in conjunction with another Undergraduate Advisor, provides individual academic advising for approximately 900 Global Studies majors and potential majors with regard to major requirements, academic planning, course requirements, academic problems, and transfer work. Discusses major requirements and course offerings with potential majors. Evaluates students' progress toward degree, guiding them in formulating and planning appropriate schedules. Identifies students' academic problems and suggests appropriate courses of action and/or university resources available to them. Updates students on new polices or procedures. Meets with new transfer students during summer orientation and throughout the year. Assists in clarifying career and academic goals and develops appropriate education plans. Gives general guidance regarding acquiring internships and letters of recommendations and clarifies the graduate school application process. Directs students to available resources including Career Services, Education Abroad, and individual faculty members.

Processes forms on graduation matters, changes of majors, requirement substitutions, waivers, and independent studies or EAP study abroad. Processes change of major petitions, reviews student's record for transfer work for major requirements, routes petitions to departments as appropriate. Updates and maintains student files. Ensures confidentiality and integrity of UCSB records. Assists with managing course waitlists and add codes to prioritize students with the most need (such as graduation timelines, return from study abroad, etc).

Assists the Faculty Undergraduate Committee as needed. The Undergraduate Committee consists of the Faculty Undergraduate Director and other Global Studies faculty members. Provides input on matters involving undergraduate education and the department's program. This may involve matters regarding undergraduate requirements, enrollment, and other issues students may have raised throughout the quarter. Also helps the department with campus accreditation, such as WASC (Western Association of Schools and Colleges).

20% Program Administration and Coordination (Daily)

In conjunction with the department's Curriculum Committee, helps prepare the Global Studies Department teaching plans and course schedules for the academic year as well as summer sessions. Global Studies currently offers over 50 courses during the year.

Reserves department owned rooms for DSP students, optional discussion sections and review sessions. Coordinates faculty teaching preferences with course needs to meet graduation timelines for our quickly growing majors. Works with faculty to identify teaching preferences and resolves multiple scheduling issues. Works with the Registrar to ensure appropriate rooms are assigned to those with special needs. Orders textbooks for courses and for instructor review. Coordinates quarterly distribution and processing of student evaluations of faculty and teaching assistants and maintains archive.

Updates quarterly IRAL and Yearly Instructor Workload Reporting. Works closely with Business Officer to ensure accuracy. Adds instructors and teaching assistants to instructor table as needed.

Assists with annual undergrad recruitment and welcome events in spring and fall.

Coordinates the annual call for major and minor program revisions with the relevant faculty committees. Updates the General Catalog and Master Course Approval. Participates in Undergrad Committee meetings concerning undergraduate matters.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.