Controller at NORTHWEST MICHIGAN COMMUNITY ACTION AGENCY INC. in Traverse City, Michigan

Job Description:

Purpose: To administer direction for all financial operations of the agency, and to provide appropriate support to all agency departments in achieving the agency mission, and departmental/programmatic plan, objectives, and requirements through overseeing all aspects of the agency's financial and budgeting procedures.

Essential functions:
1. Direct, supervise, and manage all aspects of the agency Financial Department.
2. Hire, train, supervise, and evaluate Financial Department personnel.
3. Assures accurate recording of all cash receipts and cash disbursements.
4. Approve payables before issuance of checks.
5. File all pertinent state and federal forms/reports.
6. Prepare monthly financial statements for all programs, grants, and contracts.
7. Furnish Executive Director with an accurate and comprehensive financial statement monthly along with necessary financial information to keep the Board updated on the agency's financial position and any concerns.
8. Works closely with Executive Director, Department Directors, and managers to provide necessary assistance in budget preparation/revision, and financial information as needed.
9. As requested, supplies Executive Director and auditors with all necessary financial information needed for grants, contracts, and program monitoring visits.
10. Supplies all financial information needed for filing complete annual federal tax return.
11. Works with the Human Resources Director to assure that all fringe benefits, including 403(b) plans, are in place and current.
12. Works with Executive Director, and other department directors as appropriate, to maintain, review, and modify as needed the agency Financial Procedures including procurement and purchase order procedures, and all relevant internal controls.
13. Works closely with the Executive Director, the Board, and specifically the Executive/Audit Committee to ensure Board involvement in the audit process and implementation, evaluation, and modification, as appropriate, of the agency's antifraud measures.
14. Works closely with the Executive Director, Department Directors and key staff in developing and keeping relevant department programmatic activities, goals and objectives related to program budgets and related financial matters in harmony with overall Agency mission, expectation, and philosophy.
15. Ensures that expenditures are allowable, allocable, and reasonable for review and monitoring of committed funds governed by OMB Super Circular.
16. Works closely with Executive Director and other Department Directors to promote and continue overall agency cohesiveness and philosophy, and coordination of programming and flow of information.
17. Assist in training staff as needed in program budgeting, line-item management, and reading and maximizing use of monthly financial statements.
18. Assist in the effective/efficient use of Agency facilities, equipment, materials, and office support services.
19. Monthly application of indirect cost rate.
20. Performs other related duties as required and/or assigned.
21. Coordinate with IT Department to maintain up-to-date accounting software.

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