PURPOSE OF POSITION: Provides administrative support within the Human Resources department, such as support for recruitment and employment, associate records, benefits administration, payroll and training a majority of work time; may also serve as receptionist for an Altec facility.
The job level is able to be adjusted at time of hire, if the candidate meets the qualifications for jobs of a more experienced level in the career path.
MAJOR RESPONSIBILITIES:
Conducts reference or background checks on job applicants
Contacts job applicants to inform them of the status of their applications
Maintains and updates human resources documents, such as organizational charts, associate handbooks or directories, or performance evaluation forms
Serves as the receptionist answering and fielding calls throughout the Altec location
Greets, directs and registers all visitors, ensuring that each visitor is signed in and given a visitor badge prior to being allowed access to the building
Answers questions via phone and from visitors regarding Altec
Prepares or maintains employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
Assists in preparing and maintaining associate records and handbooks
Assists in ensuring company compliance with federal and state laws, including reporting requirements
May gather data and cost analyses in support of the HR Function
Coordinates administrative aspects of training programs
Researches and prepares reports for management use in support of the HR Function
May research associate benefit and health and safety practices for changes or modifications to existing policies
Schedules and coordinates company sponsored on-site and off-site events
Compiles associate time, production, and payroll data from time sheets and other records
Computes wages and deductions, and enters data into computer; Distributes badge and Kronos time cards
Coordinates special programs, such as United Way campaigns, involving payroll deductions.
Provides administrative support to HR team and or other management
Serves as a confidential point of contact for associates to communicate and seek clarification on issues or dilemmas, or report irregularities
All other duties as assigned
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
High School Diploma or GED required
Two years applicable experience required
Bachelor's Degree may be considered in lieu of experience
Reviewing HR function; Invoices for accuracy and management approval
OTHER POSITION SPECIFICATIONS:
Demonstrated record of responsibility
Extremely detail oriented
Customer Service Oriented
Motivated, goal oriented and persistent
Maintain Company confidentiality
Must handle stress and deadlines well
Participate in Continuous Improvement Initiatives
Travel 0-25%
Responsibility for Safety:
Safety In everything we do
Responsibility to Prevent Errors:
Ensures appropriate reviews have been performed as needed for high quality
Mental Alertness:
Continuous attention to all job functions ensuring quality products
Communication with Others:
Requires outside and inside contacts to carry out company policy and programs; Improper handling will have considerable effect on operational results; Must often deal with matters requiring explanation, persuasion and obtaining of approvals
Benefits
Altec offers a competitive salary that rewards performance and dedication, along with a comprehensive benefits package that includes: Medical, Dental and Prescription Drug Program Retirement 401(k) Program Vacation and Holidays Flexible Spending Accounts Tuition Assistance Program Employee Assistance and Mental Health/Substance Abuse Program Life Insurance, Accidental Death and Dismemberment Insurance
EEO Statement
Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.