CIB_PROXY / Corporate Action Associate at JPMorgan Chase Bank, N.A. in BROOKLYN, New York

Job Description:

Title: CIB Ops - Proxy / Corporate Action Specialist - Brooklyn NY

Department Description

The Corporate Actions Department is responsible for the notification and processing of corporate actions. A corporate action is an event initiated by a public company that effects the securities (equity or debt) issued by the company. The department's primary responsibility is the correct and timely instruction captured within client accounts and executed to the market.

• Voluntary Corporate Actions processed within the WHEM market.

• Inquiries: COACS Team deals exclusively in Corporate Action inquiries from internal middle office teams with some light touch external client inquiries.

• Voluntary Client instruction processing: Responsible for response input and client chasing on all Voluntary Corporate Actions, in addition the team carries out tasks to support the processing teams.

Each of the WHEM Corporate Action teams interact with each other on a daily basis, and liaise with various internal departments such as Middle Office, Client Service, Stock Lending, Settlements, Risk, Compliance and Audit.

Responsible for administering the shareholder relations function and coordinate activities related to SEC filings, SEC reporting, the annual meeting, and preparation of the annual report and proxy.

Job Purpose:

The Corporate Actions Specialist is responsible for ensuring that all events will be analyzed. They will communicate corporate action events to brokers, traders, and middle office personnel, and other operations departments to ensure timely execution of client instructions. Additionally, you will research and resolve cash and share differences, and reconcile and allocate dividend payments. You will monitor and pursue dividend receivables, and correspond daily with other broker dealers, banks, and agents. Inquires received into the department are responded to within same day.

Analysts are also responsible for supporting their team lead and department manager in the day-to-day management and training of the team.

Responsibilities:

PROXY DUTIES

• Primary duties may include, but are not limited to:

o Supervise and monitor performance of our transfer agent.

o Oversee daily stock processes, including the DWAC of shares.

o Responds to escalated individual shareholder inquires relative to stock account status, address change and stock transfer.

o Take the lead in preparing and filing of SEC forms 3, 4, and 5 for officers and directors.

o Assist with the insider trading policy and procedures including communication with associates.

o Assist with the quarterly dividend process and other shareholder mailings.

o Coordinate activities related to the annual shareholder meeting.

o Prepare proxy tabulation reports and work closely with proxy solicitor to help achieve quorum and monitor voting results.

o Maintain the Corporate Governance section of website and provide support for subsidiary SharePoint website.

o Prepare annual and interim written affirmations and annual CEO certification in compliance with NYSE listing standards.

CORPORATE ACTION DUTIES

• Heavy volume WHEM Domestic Voluntary Corporate Action Processing

• Responsible for assisting with the daily operation of the team, ensuring all events are processed timely and accurately.

• Assist the team lead with the facilitation of the day-to-day workflow within the team to ensure effective workload taking into account the complexity and size of the event and the level of experience and expertise of the specialist.

• Overseeing and developing members of the team to ensure they work effectively together providing daily support and guidance to team members.

• Ensure that departmental controls, checklists, policies and procedures are adhered to by team members.

• Perform end of day checks to ensure that all queues, aging items and checklists have been reviewed and updated by the team.

• Liaise with internal departments to ensure queries are resolved / responded to within a timeframe and manner sensitive to the urgency of the event.

• On a semi-annual basis work with team members to review and where necessary seek approval for updates from senior managers to procedures, urgent changes to processes or procedures should be documented and escalated immediately.

• Escalate to manager for support and guidance where necessary and ensure that team members escalate issues appropriately.

• Provide support to the management team on ad-hoc projects, and provision of cover for holiday / absence periods under support and guidance.

• Extensive knowledge of the various equity products related to Corporate Action processing
• Strong problem solving, decision making, and analytical skills related to Corporate Action processing
• Strong written and oral communication skills
• Ability to multi-task in a fast paced environment and detail oriented
• Experience in a work environment which required attention to detail and adherence to specific rules and standards required
• At least two years' banking and or brokerage operations experience

• Bachelors degree preferred

Qualifications:

• Strong problem solving, decision making, and analytical skills

• Strong written and oral communication skills

• Ability to multi-task in a fast paced environment

• Detail oriented

• Experience in a work environment which required attention to detail and adherence to specific rules and standards required

• At least five years' banking and or brokerage operations experience

• Bachelor's degree preferred

• Advanced in Microsoft Office applications (specifically EXCEL)

• Proficient in various industry related systems and applications i.e. DTCC, Euroclear, SWIFT.

• Requires a BA/BS and at least 1 year experience with shareholder services, investor relations, business or finance; or any combination of education and experience, which would provide an equivalent background.
Strong analytical and problem solving skills, attention to detail, organization and communication skills.
Ability to handle and prioritize multiple tasks.
Ability to learn new software programs.
Proficient in Microsoft Word, Outlook, Excel, and Adobe professional, form 4 filing software (any brand).
Experience filing of SEC Forms 3, 4 and 5 for officers and directors preferred.JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Equal Opportunity Employer/Disability/Veterans