Paralegal/Legal Assistant 1 at STATE OF OHIO in Columbus, Ohio

Job Description:

The Office of Professional Conduct is seeking a paralegal to assist staff attorneys with educator misconduct cases and administrative disciplinary actions.

Major Responsibilities & Duties:

Researches federal and/or state statutes, recorded judicial decisions and other legal sources and reference materials in order to prepare responses to inquiries to assist staff attorney:

• Oversees process for notifying educators and school districts of disciplinary actions in accordance with Ohio Revised Code provisions;


• Indexes and scans documents in accordance with public records law;


• Assists staff attorney with processing and responding to public records requests;


• Ensures compliance with statutory confidentiality requirements.

Drafts legal documents and reports for review, approval or use by licensed attorneys:

• Responds to general inquiries;


• Drafts documents related to cases (e.g., Letter of Admonishments, Consent Agreements, and Auto Revocations);


• Searches files for inquiries or missing data for reports;


• Creates, updates, and maintains hard copy and/or electronic files for office;


• Utilizes Microsoft Word, Excel, and Outlook and Adobe Professional to produce or merge complex technical materials (e.g., documents requiring use of legal, statistical, or other terminology);


• Proofreads documents for spelling, punctuation, syntax, and grammar;


• Revises, modifies, and merges correspondence, forms, and other confidential and/or sensitive documents.

On behalf of Office of Professional Conduct, enters data and other information into appropriate databases (e.g., case descriptions, list of offenses, investigation notes, sent and received documents, records of communication, contacts, consent agreement terms and monitoring, hearing information, subpoenas, final actions, and status changes):

• Updates information regularly to ensure accuracy of databases;


• Prepares case files for closure, maintains accurate log of all on-site and off-site files;


• Monitors consent agreements;


• Monitors other states’ disciplinary actions involving teachers.


• Processes licensure applications as needed.

On behalf of Office of Professional Conduct, enters data and other information into appropriate databases (e.g., case descriptions, list of offenses, investigation notes, sent and received documents, records of communication, contacts, consent agreement terms and monitoring, hearing information, subpoenas, final actions, and status changes):

• Updates information regularly to ensure accuracy of databases;


• Prepares case files for closure, maintains accurate log of all on-site and off-site files;


• Monitors consent agreements;


• Monitors other states’ disciplinary actions involving teachers.


• Processes licensure applications as needed.

Minimum Qualifications:

• Successful completion of certification program for paralegal or legal
  assistant.


• Or 12 months law school training.