Assistant to the Chair at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

The Assistant to the Chair is primarily responsible for providing professional and administrative support to the department Chair and Faculty. Administrative duties include faculty recruiting, retention, tenure, and promotion cases. This position is includes maintaining faculty records, organizing faculty meetings and faculty votes. Responsible for drafting correspondence and keeping Chair's calendar. Provides support to the Assistant Chair and the Directors of Graduate and Undergraduate Programs under the direction of the Chair. Other duties include updating faculty website pages and providing back up support to other department staff when necessary. Candidate will possess strong verbal and written communication skills, interpersonal skills, and relationship-building skills. Must have strong analytical skills and must be able to interpret and adhere to establish policies and procedures. The incumbent must maintain a stringent level of confidentiality, adhere to strict deadlines, and can work both independently and as part of a team. Prior University experience is preferred. The Dietrich School of Arts and Sciences is committed to building a culturally diverse staff.2-3 years of relevant experience in lieu of education may be acceptable. The successful candidate must have excellent communication skills (both oral and written), organizational skills, and be knowledgeable in the use of Microsoft Office software and web content management. Familiarity with the University's Concur, Drupal, Panther Express, PeopleSoft and PittSource, etc. would be extremely beneficial.