HR Coordinator at Ultra Global Business Services in Yaphank, New York

Job Description:

Ultra Maritime has an exciting opportunity for a HR Coordinator to join the HR Team in Yaphank, NY. 

Ultra is currently going through an exciting period of transformation, implementing a HR Strategy and is looking for a candidate who can embrace, support, and help embed change.  The successful candidate will work closely with the operating business unit as well as the wider Ultra HR function. The HR Team supports approximately 200 employees over 2 locations within the US and is part of the wider Global SMaP HR team.

Key responsibilities: 

We are looking for an experienced HR Coordinator who can support change and embedding of the new MyHR system Workday.

The role will handle a variety of HR related tasks daily, while being able to multitask and prioritize effectively. A natural and engaging communicator, comfortable building strong partnerships with both internal and external stakeholders.

The successful candidate will have experience working with HR Information Systems and Workday. The role will provide a fantastic opportunity for someone to develop their skills and experience working within a HR team.  

In order to be successful, the candidate will have an informal yet professional style and enjoy working in a fast paced, high pressure environment.

The HR Coordinator will:

• Provide first line support on all HR transactional issues and HR administrative support to HR Team and work closely with Business teams, Global Business Service and Global Reward


• Accurate administration of key people processes, including on-boarding, contract changes, family / special leave, flexible working, leavers and employee benefits


• Follow all agreed procedures accurately to ensure all responsibilities are carried out consistently, to a high quality within the agreed timescales


• Accurate and timely maintenance of data on myHR across Core HR, Talent & Performance, Compensation, Talent Acquisition (Recruiting), Reporting and Absence


• Understand the relevant HR policies and procedures and to assist employees and Line Managers in the correct interpretation and implementation of polices


• Provide general "customer-service-like" support in relation to HR questions


• Ensure the maintenance of electronic and physical employee files / records and myHR records, making sure these meet company, legislative and regulatory requirements


• Update the Payroll team regarding notification of new starters, leavers and variations to contract, in accordance with monthly payroll deadlines


• Maintain knowledge of systems to enable quick and accurate response to employee /user needs


• Make recommendations for improving the processes to increase business effectiveness


• Other HR Admin related support to the assigned OBU for other activities as required, which may include Health & Safety, ERP support among others


• Demonstrate and adhere to the Ultra ASPIRE values at all times.

Required Skills:

• 1 + years of previous HR administration experience


• 1+ year of experience in Benefits; including open enrollment


• 1+ year of HRIS experience (ADP and WorkDay a plus) - must have a strong comfort level with technology and reporting


• This position requires either a US Person or a non-US Person who is eligible to obtain any required Export Authorization.

Desired Skills:

• Bachelor's degree in Human Resources or a related field


• Ideally will have worked within a fast paced, results driven shared service environment.


• Strong organizational and prioritization skills, with excellent time management skills


• HR documentation creation and maintenance (standard operating procedures, forms etc.)


• Training record administration and audit


• Working with confidential information


• Excellent attention to detail


• A can-do attitude with the ability to work to tight deadlines


• Able to manage multiple tasks with competing priorities and handle variable workloads

Physical Requirements:

•  Travel (air/auto) (5%); mainly U.S, but may be occasional international

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. A review of this classification has excluded the marginal functions of the classification that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities to perform this job proficiently. The requirements in this document are the minimum levels of knowledge, skills, or abilities.

Ultra specialises in providing application-engineered bespoke solutions. We focus on our customers' mission critical and intelligent systems in the defence, security, critical detection & control markets.  Our capabilities and technologies can be found on many of the world's long-term military programmes.  We employ over 4,500 employees across the globe and are listed on the London Stock Exchange. Ultra operates mainly as a Tier 3 (sub-system) and occasionally a Tier 2 systems provider, in the Maritime, C3 (Communications, Command and Control) and Cyber, military and commercial aerospace, nuclear and industrial sensors markets. We use both research and development, to provide innovative, mission specific bespoke technological solutions to our customer's most complex problems. Learn more by visiting our website: https://www.ultra.group/

We offer medical, dental, vision, life, and disability insurance, health savings accounts, paid time off, and a 401(k) plan with a Company match.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Reasonable accommodation statement: If you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com