Surgical Services Inv Coord at Methodist Health System in Omaha, Nebraska

Job Description:

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  Purpose of Job
  • Manages inventory in Surgical Services and Sterile Processing Department (SPD). Maintain accurate inventory counts. Generate financial and inventory reports for management.
  
  


• Job Requirements
  
  
  • Education
    
    
    • High School Diploma or equivalent required.
    
    
    • Two years college or equivalent preferred.
    
    
    
    
  
  
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    Experience
    
    
    • Minimum 3 years of experience in Supply Chain, Surgical Services or Sterile Processing required.
    
    
    • Experience using Lawson procurement software preferred.
    
    
    
    
  
  
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    License/Certifications
    • N/A
    
    
  
  
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    Skills/Knowledge/Abilities
    
    
    • Skill with verbal and written communication.
    
    
    • Skill using Microsoft Office suite.
    
    
    • Basic knowledge of medical terminology.
    
    
    • Knowledge of supply chain processes.
    
    
    • Ability to use departmental software and databases.
    
    
    • Ability to prioritize and organize work.
    
    
    • Ability to create reports relevant to audience.
      
      
    
    
    
    
  
  
  
  


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  Physical Requirements
  
  
  • Weight Demands
    • Medium Work - Exerting up to 50 pounds of force.
    
    
  
  
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    Physical Activity
    
    
    • Occasionally Performed (1%-33%):
      
      
      • Climbing
      
      
      • Crawling
      
      
      • Kneeling
      
      
      • Sitting
      
      
      
      
    
    
    • Frequently Performed (34%-66%):
      
      
      • Balancing
      
      
      • Carrying
      
      
      • Crouching
      
      
      • Distinguish colors
      
      
      • Keyboarding/typing
      
      
      • Lifting
      
      
      • Pulling/Pushing
      
      
      • Repetitive Motions
      
      
      • Standing
      
      
      • Stooping/bending
      
      
      • Twisting
      
      
      • Walking
      
      
      
      
    
    
    • Constantly Performed (67%-100%):
      
      
      • Fingering/Touching
      
      
      • Grasping
      
      
      • Hearing
      
      
      • Reaching
      
      
      • Seeing/Visual
      
      
      • Speaking/talking
        
        
      
      
      
      
    
    
    
    
  
  
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    Job Hazards

    
    
    
    
    • Not Related:
      
      
      • Explosives (pressurized gas)
      
      
      • Electrical Shock/Static
      
      
      • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
      
      
      • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
      
      
      
      
    
    
    • Rare (1-33%):
      
      
      • Chemical agents (Toxic, Corrosive, Flammable, Latex)
      
      
      • Mechanical moving parts/vibrations
      
      
      
      
    
    
    • Occasionally (34%-66%):
      
      
      • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)
      
      
      • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
      
      
      • Equipment/Machinery/Tools
        
        
      
      
      
      
    
    
    
    
  
  
  
  


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  Essential Job Functions
  
  
  • Essential Functions I
    
    
    
    
    • Order supplies and equipment for Operating Room Supply (ORS) ensuring costs are allocated to correct cost center.
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        Maintaining a customer fill rate of 95% on all stock items to ensure sufficient supplies for patients.
        
        
      
      
    
    
    • Provide assistance managing inventory and placing orders.
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        Ensure procurement system is regularly updated.
        
        
      
      
    
    
    • Maintain appropriate inventory levels for assigned areas, placing orders as needed.
      
      
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        Perform daily inventory checks.
      
      
      • Identify and return any old stock or excess items.
        
        
      
      
      
      
    
    
    • Track and investigate inventory variances and work with department to resolve.
    
    
    • Review demand patterns, days of inventory on hand (DIOH) and inventory returns to establish optimal asset and expense amount.
    
    
    • Rotate stock regularly to avoid stock being outdated.
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        Remove outdated and recalled inventory, ordering replacement items as needed.
        
        
      
      
    
    
    • Perform inventory cycle counts on ORS inventory on a quarterly basis.
      
      
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        Monitor and determine inventory variances and implement corrective actions.
      
      
      • Ensure all inventory adjustments are accurate and complete by the end of fiscal reporting period.
        
        
      
      
      
      
    
    
    • Deliver requested supplies and equipment in a timely manner to patient care units and providers.
      
      
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        Reviews items to ensure all items are correctly mapped to proper cost center and general ledger code.
      
      
      • Maintain Case cart system.
      
      
      • Enters all inventory requests in a timely and accurate manner.
      
      
      • Maintain fill rate of all stock items or acceptable substitute based on established criteria.
        
        
      
      
      
      
    
    
    • Communicate product delivery issues to departmental contacts.
    
    
    • Create and maintain custom bar code labels database for labeling supplies.
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        Print labels for new or changed products.
        
        
      
      
    
    
    • Troubleshoot handheld scanner (HHT) issues used in distributing supplies.
      
      
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        Maintain documentation on repair work done on scanners.
      
      
      • Work with internal teams on testing and maintenance problems.
        
        
      
      
      
      
    
    
    • Train staff on scanner use and procurement system based on job duties.
    
    
    • Produce monthly inventory reports adjusting content based on audience.
    
    
    • Provide end user procurement system support.
    
    
    • Participate in continuous improvement projects.
      
      
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        Develop and maintain documentation on procurement system operation.
      
      
      • Provide recommendations to solve problems.
        
        
      
      
      
      
    
    
    • Ensure accurate and compliant records of sterilizations are maintained.
    
    
    • Perform all sterile processing duties.
      
      
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        DECONTAMINATION - Sort, disassemble, clean and disinfects contaminated instruments and equipment to render items safe for handling using established procedures.
      
      
      • ASSEMBLY/PREPARATION - Prepare instruments and other reusable equipment based on provider preferences.
      
      
      • STERILIZATION / BIOLOGICALS - Load and unload items to be sterilized according to established procedures.
      
      
      • RECORD KEEPING / TRACKING - Maintain accurate records of sterilization and departmental equipment.
      
      
      • DISTRIBUTION - Distribute instrument sets to departments in a timely manner based on scheduled procedures.
        
        
      
      
      
      
    
    
    
    
  
  
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    Essential Functions II

    
    
    
    
    
    
    • Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management.
    
    
    • Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures.
    
    
    • Other duties as assigned.