Human Resources Generalist at Coastal Pacific Food Distributors in Ontario, California

Posted in Human Resources 11 days ago.

Job Description:

Coastal Pacific Food Distributors


Coastal Pacific Food Distributors is seeking an HR Generalist. This position is responsible for providing a variety of human resources and payroll services support in addition to being the primary administrator for government compliance reporting and basic research.

Roles & Responsibilities:

  1. Assemble, organize, manage the company’s leave management tracking program and communicate with associates, HR Managers and Operations Managers.
  2. Organize, monitor, input and prepare the company’s annual EEO reporting, Vets & Disability reporting and affirmative action plan. Update executives and HR team on goals and progress.
  3. Assist with other regulatory and compliance efforts and assist the HR team to properly document and regularly update key HR and company policies and procedures.
  4. Compile, maintain and deliver compensation, market rate and staff analyses for upper management.
  5. Extracts and analyzes data such as recruiting, turnover, work comp and other data to prepare reports for senior management.
  6. Assist the Payroll team with various projects as may be needed: garnishment processing, reconciliations, spreadsheets, data input, time checking, etc.
  7. Provide guidance on organizational development matters, working closely with HR and Operations Managers.
  8. Assist the Employee Benefits Manager with various projects and tasks: COBRA letters, verifications, open enrollment meeting preparations, spreadsheet work, employee service awards, etc.
  9. Lead and/or facilitate local awareness and basic skills training programs, e.g, new employee orientations safety or benefit programs as may be needed.
  10. Assist the HR managers, as may be needed, with the management and reporting of workers compensation claims, OSHA reporting, research and training materials.
  11. Assist the HR managers, as may be needed, with screening job applicants, coordinating information to & from hiring managers
  12. Assist the HR managers with document discovery requests.
  13. Maintain the inventory and recordkeeping for the company store.
  14. Update Labor Law Posters Annually.
  15. Prepare RFQs (Requests for Quotes) from service providers or suppliers, analyze and negotiate prices and make recommendations and presentation to management of alternatives.
  16. Scan, index and/or file all HR and Payroll documents and maintain personnel files.
  17. Performs other related duties and incidental work as required in the completion of assigned tasks.

Job Requirements:

Education: Position requires a Bachelor’s degree in Human Resources, Business or related field. In the absence of formal education, experience of 3+ years that is equivalent and directly related may be substituted. Proficiency in Spanish language required.

Experience: Position must have at least 3 years of HR experience (Union experience preferred)

Preferred: HR Certifications (e.g., PHR, SPHR, etc.) or coursework, advanced Excel skills and experience with Kronos software would be a plus

Knowledge: Must have working knowledge of laws associated with a human resources professional including the Family Medical Leave Act, the Fair Labor Standards Act, the Americans with Disabilities Act, various leave laws, and discrimination laws.

Must have demonstrated knowledge and proficiency with personal computers including associated business software (MS-Excel, Word and PowerPoint). Position requires demonstrated knowledge of payroll & HR computer systems and reporting.

Must have demonstrated competency in written communication skills, proper grammar and punctuation in report and memo writing.

Skills and Abilities:

  • Position requires a demonstrated ability to communicate effectively, both orally and in writing, with all levels of management and staff. Must have good interpersonal skills.
  • Absolutely must have strong attention to detail, ability to multi-task and meet deadlines and use prudent judgment with sensitive or confidential subject matter.
  • Ability to explain programs or information and answer questions individually and in group setting.
  • Ability to prepare PowerPoint material and present information to large groups.
  • Analytical skills needed to evaluate proposals, compensation packages, training and retention data and communicate recommendations to executive level.
  • Good team building and facilitation skills, demonstrated by the performance of assigned work groups and projects.
  • Ability to work long hours and/or weekends as may be needed to complete projects.
  • Occasional travel to other facilities or to conferences may be required.
  • Ability to prioritize own projects, set reminders for self and work under non-negotiable deadlines.
  • Professional image, dress and appearance.