Office Manager (CSTARS) at University of Miami in Miami, Florida

Posted in Other 11 days ago.





Job Description:

Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University of Miami's Center for Southeastern Tropical Advanced Remote Sensing (CSTARS) is currently seeking an Office Manager to support the Director of Business Operations. Responsibilities will include reconciliation of sponsored and University accounts, and account management and administration of the satellite receiving facility's database.

ADDITIONAL DUTIES & RESPONSIBILITIES

Performance
  • Supports department and/or department leadership with daily clerical tasks.
  • Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
  • Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
  • Plans meetings and takes detailed minutes, as needed.
  • Answers phone calls, provides information to callers or connects callers to appropriate staff.
  • Schedules appointments and updates calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed.
  • Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
  • Greets and provides general support to visitors.
  • Develops and maintains department filing system.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

QUALIFICATIONS

Required:
  • Bachelor's degree in relevant field required
  • Minimum 5 years of relevant experience
  • Proficient in Workday Financial Management
  • General knowledge of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports and correspondence
  • Ability to communicate effectively in both oral and written form
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Skill in completing assignments accurately and with attention to detail
  • Analytic, problem-solving and critical thinking skills.
  • Ability to work cooperatively and productively with others.
  • Excellent organizational and multi-tasking skills.
  • Ability to work in a team environment.
  • Excellent written and oral communication skills.
  • Proficiency in computer software (i.e. Microsoft Office)
  • Must be a U.S. citizen.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
c104