Administrative Assistant at Nemours in Washington, Washington DC

Job Description:

As one of the nation’s leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children – even those who may never enter our doors – through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own. 

Equity, diversity, and inclusion guide our growth and strategy.  We are looking for individuals who are passionate about, and committed to leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive team environment. All Nemours associates are expected to ensure that these philosophies are embedded in their day to day work with colleagues, patients and families.

The Administrative Assistant resides within Nemours National Office of Policy and Prevention. This position supports the Policy and Advocacy (P&A) team, along with some targeted assistance to the Practice and Prevention (P&P) team. The position also supports general office operations and provides backup support to the Executive Coordinator. This position will provide opportunities to grow skillsets in the areas of communication (written, verbal, social media), research, public policy and public health.

The Administrative Assistant is responsible for performing daily administrative operations and scheduling on behalf of the Director of the Office of Child Health Policy and Advocacy and some targeted assistance for the P&P team. Routine tasks will include processing invoices, assisting in the dissemination of materials, preparing folders, drafting and disseminating invitation and thank you letters, assisting in scheduling VIP visits and other high priority meetings, assisting with contracts, greeting office visitors, managing technology requests, liaising with the landlord, supporting reporting processes, and performing other routine administrative, travel and scheduling tasks as outlined below. The Administrative Assistant will also assist with research and writing tasks to support the Policy and Advocacy team, summarizing policy briefings and meetings, and preparing for events and webinars. The Administrative Assistant will be part of a very collaborative and fast-paced office and must be comfortable problem solving and working closely with teammates to handle multiple projects and responsibilities simultaneously.

Nemours (Nemours.org) is an open and welcoming place to work, and values diversity in all its forms. Additionally, Nemours aspires to have its workforce and providers reflect the rich diversity of the communities we serve. Candidates of diverse backgrounds and those committed to working with diverse populations and conversant in multicultural issues are strongly encouraged to apply. ​

This position will be located in the Washington, DC office. Remote work restrictions may apply to this position.

Essential Functions

• Schedule internal and external meetings and calls.


• Work with accounting team to process invoices.


• Assist with disseminating and drafting invitations, announcements, thank you notes and other deliverables to key internal and external audiences, including through electronic mailing lists and dissemination tools.


• Liaise with internal and external contacts, including landlord regarding lease, building operating status and other issues.


• Manage personnel and technology-related requests, including but not limited to equipment, software, cell phones, onboarding and off boarding interns and associates, etc.


• Assist with research and writing tasks.


• Work on databases, edit/type documents, including the preparation of briefing books and meeting agendas for internal and external meetings, and work in a team environment as well as independently on tasks to support the team.


• Assist with routine administrative tasks, such as copying, printing, FedEx/mailings, greeting visitors, booking travel, and ordering supplies. Perform other duties as assigned.


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• Assist with contracts and Lobbying Disclosure Act reporting.

Performance Skills

• Experience in a professional office setting


• Associate’s degree required; Bachelor’s degree preferred


• Excellent oral and written communication, organizational, and scheduling skills.


• Demonstrated success in task management, multi-tasking and problem solving.


• Demonstrated experience and familiarity with Microsoft Office, including Outlook, Word and PowerPoint


• Excellent ability to develop and maintain good relationships.


• Strong knowledge of audiovisual equipment, teleconferencing and meeting production.


• Familiarity with invoicing, vendor management, financial accounting and budgeting a plus.


• Strong professional writing (memos, issue briefs, and reports) and research skills a plus.

Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique “Bridge to a Healthy Future” pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.