Job Description:

Executive Administrative Assistant to CEO - Part Time

Req Location

Dallas TX, Irving TX, Colleyville TX

Overview

Black Box is seeking a part-time Executive Administrative Assistant to support the Chief Executive Officer based out of Irving, TX. This position will provide direct administrative support for the CEO, involving work of a confidential nature requiring knowledge of the practices, procedures, policies and programs of the organization or function.

Location: Irving TX

Website: www.bboxservices.com

Responsibilities

Completes administrative projects that can have broad impact.
• Drafts responses for the CEO's signature based on knowledge of activities, interests, priorities, issues, schedules, etc.


• Discerns the proper channels for addressing issues/concerns.


• Composes important and confidential correspondence and documents requiring a broad knowledge of department operations, policies, procedures, and regulations.


• Establishes and maintains confidential and non-confidential files and records.


• Prepares various reports that involve gathering data, summarizing information, and compiling into appropriate format.


• Schedules and coordinates on-site and off-site meetings and conferences. Arranges agendas and registers attendees. Makes travel arrangements as required.


• Coordinates various schedules, meeting plans and agendas.


• Coordinates events, i.e., conference calls, team meetings and ad hoc meetings.


• Provides administrative support in the preparation of the annual budget for the assigned organization area and monitors and tracks expenditures with approved budget allocations.


• Enhances productivity and demonstrates advanced proficiency by adapting to new technology and acquiring new technical skills through training.


• Ensures that the office administrative functions are effectively carried out, keeping informed of departmental/division activities.


• Exercises diplomacy and good communication skills in receiving visitors and telephone inquiries. Supplies information that requires knowledge of functional organization and procedures.


• Serves as an information resource regarding critical policies and procedures.


• Performs special projects as required, and handles additional duties and responsibilities as assigned by the Executive team
  
  


• Proactively maintains calendar, arrange meetings and appointments and provide reminders


• Make travel arrangements


• Take notes and minutes and accurately and timely send out to team as necessary


• Build and edit Power Point presentations


• Overall department maintenance: Administrative filing, supplies, storage closets.


• Processing of applicable purchase requisitions and purchase orders.


• Develop and carry out an efficient documentation and filing system


• Gathers, assembles, creates, disseminates, and maintains large volumes of confidential and sensitive information using spreadsheets, databases and reports


• Provides information in response to routine questions and serves as an escalation point for other staff


• Acts as a liaison with other departments and outside agencies, including high-level executives


• Responsible for special and ongoing executive projects


• Coordinates P.O. approvals, invoices and interfaces with vendors as needed


• Orders office supplies and maintains basic office equipment; handles departmental mail

Qualifications

• Minimum Associate degree required with 5+ years' experience supporting C-level executives


• Administrative Professional Certification preferred


• Able and willing to work 20 to 25 hours per week. Ideally Monday, Wednesday, Friday 7 hours per day.


• Able and willing to work occassionally "off hourse as well as an occassional Tuesday or Thursday.


• Ability to demonstrate a high level of discretion and confidentiality


• Strong working knowledge of Microsoft Office Suite - Advanced Power Point a must


• Demonstrated ability to use learn and utilize in-house programs


• Ability to create, proof and deliver reports, presentations and other high level documents


• Excellent problem resolution and diplomacy skills


• Ability to work in a fast-paced, dynamic environment


• Excellent written and oral communication skills


• Positive, proactive and adaptable


• Excellent organizational skills, attention to detail


• Ability to prioritize work and meet deadlines


• Work closely with executive leadership

What's in it for You?

Black Box Network Services offers a competitive total rewards benefits package that includes medical, dental, and vision coverage, in addition to a wide variety of additional benefits like life insurance, employee assistance programs, fitness reimbursements, identity theft protection, education/scholarship programs and more!

We understand attracting great talent requires going beyond just competitive compensation and benefits. Black Box provides challenging work that creates advancement opportunities within the organization for those demonstrating desire and aptitude through their achievements. We have no shortage of opportunities. If you are looking for a business that allows for individual reward and growth, we are the place for you!

About Black Box Network Services

Black Box is a leading technology solutions provider. Our mission is to accelerate our customers' business by valuing relationships with our team members, clients and stakeholders. By continuously growing our knowledge, we remain relevant in the market and are in a superior position to help customers design, deploy and manage their IT infrastructure. Through our values, such as innovation, ownership, transparency, respect and open-mindedness, we deliver high-value products and services through our global presence and 2,500+ team members in 24 countries and growing. Black Box is a wholly-owned subsidiary of AGC Networks.

Black Box is an equal opportunity employer. Black Box does not discriminate against individuals on the basis of race, color, marital status, sex, sexual orientation, religion, national origin, age, disability, veteran status, genetic information, or any other protected status, and endorses those policies and practices which seek to recruit, hire, train and promote the most qualified persons into available jobs.