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Office Administrator at Forward Air in Hamilton, Ohio

Posted in General Business 30+ days ago.

Type: Full-Time





Job Description:

Job Description

Position: Office Administrator

Job Description:

The Office administrator position will play an integral role in the organizational strength of our company. The Office Administrator will provide administrative support to all managers. These responsibilities may include: clerical duties, filing, answering phone calls, responding to emails, and preparing documents. Qualified candidates will have a strong ability to multi-task and a friendly demeanor.

Core Responsibilities & Duties:


  • Analyze and organize office operations and procedures such as information management, filing systems, supply requisitions, and other dock services
  • Oversee office staff functions, including office supply levels, equipment maintenance, procedures manuals, forms, and direct cross training of staff
  • Understands KPI's and ability to manage based on corporate goals and present to Terminal Manager and company executives
  • Compliance with federal and state regulations concerning employment and maintain OSHA Logs
  • Maximize office productivity through proficient use of appropriate software applications
  • Establish uniform correspondence procedures and style practices
  • Create and maintain filing system for warehouse records, such as scheduling information, consignee records, shipping/receiving records and customer files
  • Prepare and review HR/payroll records (attendance, timesheet and paid leave forms) for office staff, ensuring completeness, accuracy, and timeliness
  • Maintain contact with customers, ensuring high level of customer satisfaction
  • Complete other duties as requested and ability to work some extended hours to include nights and weekends, as needed
  • Other duties as assigned

Requirements:

  • Minimum 3 years of related experience
  • Strong customer service skills with focus on performance recognition
  • Ability to establish credibility and be decisive, but able to recognize and support the customer's preferences and priorities
  • Proficiency in planning written and verbal communications
  • Strong technical skills (i.e., Microsoft Word, PowerPoint, Excel 2007, web based applications, etc.)
  • Excellent interpersonal skills both written and oral
  • Ability to work independently and prioritize multiple objectives in a fast-paced environment while delivering quality outcomes
  • Experience working in a transportation office environment a plus
  • Make decisions and or final recommendations which affect multiple departments
  • Intermodal transportation exposure is a plus

Skills:

  • Ideal candidate will possess a "can do" attitude with a "will do" work ethic
  • Must have the ability to work in a fast paced environment
  • Strong verbal and written communication skills
  • Experience with AS400 operating systems is a plus
  • Transportation industry knowledge and experience is a plus
Forward Air is an Equal Opportunity employer.