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Accounting Manager at American Association of Advertising Agencies, Inc in New York, New York

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

The 4A's Accounting Manager reports to the EVP Finance & Treasurer and is based out of the New York City Office. We are looking for an Accounting Manager to supervise, track and evaluate day-to-day activities. Accounting manager responsibilities include, but not limited to overseeing various several general accounting functions which include, billing, accounts receivable, , and payroll accounting. We are looking for someone to work as part of our finance team.

Core responsibilities and tasks include:
? Ensuring data integrity for all accounting/financial processes
? Utilized SAGE Intaact software to eliminate manual processes
? Process or review various accounting activities
Accounts receivable - billing & collections
Manage and process payroll
Recording receipts and deposits
Reconciling bank and credit card statements
? Participates in the production of monthly management reporting
? Perform month-end and year-end close activities
? Create and analyze multiple liability and asset accounts by compiling electronic data and required documentation
? Documentation of processes and procedures for the finance and accounting function of the business
? Comply with all federal, state, and local protocols including legal requirements, and interpret new and existing legislation
Member Revenue, Invoicing, Accounts Receivable & Collections

? Responsible for billing all annual and quarterly membership dues invoices in netFORUM. Checks for accuracy by comparing excel schedule to netFORUM reports.
? Interfaces with agency membership and internal membership team on billing issues
? Maintains Membership Dues master excel schedules (old and new members) and provides monthly updates
? Distributes monthly reports of new and lost members calculating current year and annualized impact to ARM and Executive management
? Calculates forecast and budget impact as required
? Tracks members on suspension/terminations and sends out monthly reports on suspensions/terminations to membership and agency relations
? As part of cash collections responsibility, follows-up with delinquent members on a regularly scheduled basis via email, then telephonic
? Maintains Accounts Receivable aging outstanding schedule

? Responsible for employee payroll processing for all employees through Kronos platform on a semi-monthly and ad hoc basis
? Collection, validation, and review of employee pay data provided by the HR department
? Collection of part-time hours from employees for payroll calculation
? Troubleshooting payroll policy and legal requirement issues with HR and Kronos contacts
? Construction, reconciliation, and general ledger recording of semi-monthly Kronos payroll interface
? Balancing and reconciliation of payroll data
? Performs various monthly intercompany billing, cash application and reconciliation processes

Other Receivables, Accounting & Analysis, Ad Hoc
? Responsible for any adjustments involving Events & Registrations in netFORUM
? Prepares Journal Entries for Receivables (including reconciliation to netFORUM), Miscellaneous Income, Seminars and Webinars activity, PayPal and credit card fees
? Analyze and maintain GL account schedules and worksheets for Dues, Reserve for Uncollectible Dues, Dues Collected in Advance, Prepaids and other miscellaneous receivable accounts
? Reconciles revenue of all regional and national events between NF and GL on a monthly basis
? Allocate credit card fees to associated accounts
? Maintains accounting software module. Close periods, create new GL accounts, set up new project codes & generate recurring entries (if any)
? Maintains, reconciles and sends financial spreadsheet and summary
? Tracks Seminars and Webinars & ELP income and expenses against the budget and presents the results to management via monthly meetings
? Prepares CA & DC States Sales and Use Tax return (yearly)
? Completes vendor and credit applications and distributes W-9s upon request (shares responsibility with Finance Manager).
? Assist in audit preparations including accruals, schedules for all regional and national events, other income analysis, (inter-company and other sources), and prepare folders for bank reconciliation files for the new fiscal year.

? Bachelor's Degree in accounting
? Minimum of 8-10 years responsible accounting or full-charge bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports.
? Possess excellent verbal and written English communication skills
? Exceptional organizational skills and other critical success factors
? Superior technical skills including, but not limited to MS Office applications, (especially Excel), Google suite
? Experience, exposure to SAGE Intaact Financial Systems, NetForum, Nimble (Association Management Systems) desired
? Experience in advertising or media industries desired
? Ability to deal with various personalities, cooperate with team members and work under pressure from clients.
? Primary values must include objectivity, accuracy, patience, meticulous attention to detail, goal-orientation, and quality output.
? Be highly motivated and be able to manage multiple priorities
Where We Work:

? Great team with strong mission and energy
? Summer Fridays
? Week off between Christmas & New Year Holidays
? Enviable work/life integration
? Volunteer Days

What We Do:

The 4A's mission is to promote, advance, and defend the essential work of our member agencies to help brands create, distribute and measure advertising and marketing. As the industry leader for marketing communications agencies, the 4A's empowers members to deliver insightful creativity that drives commerce and influences culture as we move the industry forward.

The 4A's provide community, leadership, advocacy, guidance, and best-in-class training that empower agencies to innovate, evolve and grow. The New York-based organization serves 600+ member agencies across 1,200 offices, which control more than 85% of total U.S. advertising spend.

Founded in 1917, the 4A's is committed to protecting the best interests of its members, their employees, and the industry at large. Its benefits division insures more than 170,000 employees and its DC office advocates for policies that best support a thriving advertising industry.

The 4A's and its foundation fuel a robust diversity pipeline of talent for its members and the marketing and media industry, fostering the next generation of leaders.

4A's is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.