Job Description:

Workday HCM Specialist - The Claremont Colleges Services

ID

9784

At a glance

Now is your chanced to join The Claremont Colleges Services! TCCS is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges (TCC) located in Southern California. TCCS was founded in 1925 and now this distinguished cluster of private colleges is one of our nation's greatest centers of liberal arts, science and engineering education for almost 7,000 students.They are currently hiring for a Workday HCM Specialist. The primary focus of this position is to support customers in the continuous improvement and maintenance of the Human Resource Management (HRM) module and Kronos time tracking system in addition to other TCCS Financial and Benefit modules within the same business system.

Description: What you'll be doing

Another Source's client,The Claremont Colleges Services, is recruiting aWorkday HCM Specialisttojoin their teamin Claremont, California.

Here's a little aboutThe Claremont Colleges Services(TCCS)and the position they are seeking to fill:

TCCS is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges (TCC) located in Southern California. The Claremont Colleges include:

Pomona College (founded in 1887)
• ClaremontGraduateUniversity (1925)


• ScrippsCollege(1926)


• Claremont McKenna College (1946)


• HarveyMuddCollege (1955)

• PitzerCollege (1963)


• Keck Graduate Institute of Applied Life Sciences (1997)
  
  

TCCS, founded in 1925, borrowed from the Oxford model, organizing around a library and other common facilities. Today this distinguished cluster of private colleges is one of our nation's greatest centers of liberal arts, science and engineering education for almost 7,000 students.

TCCS in action:
https://services.claremont.edu/

https://services.claremont.edu/it/

https://www.youtube.com/channel/UCvdBQeH1m3YBCJq20ZUx3bQ

ABOUT THE ROLE:

The primary focus of this position is to support customers in the continuous improvement and maintenance of the Human Resource Management (HRM) module and Kronos time tracking system in addition to other TCCS Financial and Benefit modules within the same business system.You willserve as a service liaison and point-of-contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HCM Specialist is expected to maintain up-to-date awareness of current trends and product updates with a focus on product enhancement, service delivery and operational support of key TCCS and TCC stakeholders.You will alsoprovide technical and functional support on cross-module projects as assigned.

Essential Functions

Systems Configuration, Support, and Training

• Provide oversight for the Workday HCM module as both a technical and functional expert.

• Perform Workday functional and technical system activities including business process configuration, security fundamentals, calculated fields, report writer, EIBs and manage scheduled releases.


• Collaborates with HR and other cross-functional teams to define the roadmap, prioritize projects and enhancement requests, analyze business benefits and/or operational efficiencies, map business processes, implement creative and effective solutions.


• Facilitate unit and user testing including documentation of test scenarios and oversight of testing progress for projects and production support.


• Act as liaison with outside vendors and the broader IT team on cross-functional and technical items including, integration and SDLC process improvements.


• Support other HR-owned applications.

• Provides support for business system including, but not limited to, maintaining system tables, system integrations, researching and resolving HRM problems, unexpected results, or process flaws; perform scheduled activities.


• Writes, maintains, and supports a variety of reports or queries utilizing appropriate reporting tools.


• Support functional SMEs by creating appropriate dashboards and other assessment tools.


• Help maintain data integrity and conduct regular system audits.


• Develop end-user procedures, guidelines, and documentation.

• Trains end-users on new processes and functionality


• Supervise the work of HR/HCM analysts

Project Management and Process Improvement

• Management projects end-to-end following project management best practice

• Develop and track all project documentation including, project Charters, Requirement documentation, process maps, issues/risk logs etc.


• Works collaboratively with stakeholders to recommend process improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation.


• Coordinates change and transition management because of new and upgraded systems and technologies.

Relationship Management

• Plan agenda and facilitate HR committee meetings.


• Prepare and present project and roadmap updates and recommendations to HR leadership committees.


• Continuously develop and maintain effective relationships with TCC stakeholders - internal and external.


• Works collaboratively with department leadership to optimize services. Aligning systems services and Workday technology advancement with customer needs.


• Proactively monitors and advises customers and stakeholders on critical issues affecting service delivery.

• Analyzes and recommends solutions for client concerns and develops action plans for correction.


• Uses knowledge of functional departments, services, and resources to deliver timely service and solutions.

ABOUT YOU:

RequiredQualifications:

• Bachelor's degree in Business Administration, Computer Science, Information Technology or related field or equivalent combination of education and work experience.


• Three to five years of HRIS or HR generalist or specialist experience in a collaborative and customer service-oriented environment. Two to three years of project management experience

Preferred Qualifications:The following qualifications are preferred:

• HRIS experience in a non-profit organization or institution of higher education, preferred.

Workday and Kroon's knowledge, preferred but not necessary.

• Accounting/Finance basic knowledge preferred but not necessary.

Required Knowledge and Critical Skills:This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills and abilities not listed below:

• Strong understanding of general HR processes and data, including eligibility and enrollment rules, and benefit procedures to ensure correct implementation.


• Understanding of HRM system logic, design, structure, functions and processes, and experience with databases tools.


• Thorough knowledge of MS Excel, Word and PowerPoint.


• Strong analytical skills with ability to synthesize and effectively articulate data.


• Effective interpersonal skills including written and verbal communication skills.

• Previous exposure to project-related activities through active participation in system-related projects.


• Previous experience developing and maintaining effective customer and vendor relationships.

TCCS offers employees generous time off benefits, employer-paid retirement contributions, tuition remission benefits and professional development opportunities. Employees also take advantage of discounted meals provided in the Administrative Campus Center cafe, regular employee events and an opportunity to work with exceptional colleagues.

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Keywords:kronos, workday, workday time and attendance, workday student, configuration, implementation, workday extend, prism,birt, report writing,hcm, HRIS, information technology, it

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