Posted in Other 9 days ago.
Job Title: Fiscal Coordinator of Special Education and Pupil Services Division
The Fiscal Coordinator of Special Education is accountable for administering all fiscal responsibilities within the Allegheny Intermediate Unit's Special Education and Pupil Services Division. Additional responsibilities include executing and managing the operational and fiscal responsibilities for Special Education Transportation, the National School Lunch Program in five education sites and the Penn Data processes. This position is accountable for contributing to the development and ongoing monitoring of federal, state, local, and foundation departmental budgets within each of the aforementioned areas. This position ensures compliance with all funding agency regulations. The position is responsible for supervising Fiscal Specialists and Support Staff including assigning and monitoring work, and evaluating performances on an annual basis.
Duties and Responsibilities:
Budgeting & Forecasting:
1. Contribute in the development of the budget and forecasting processes for all areas of responsibility.
2. Develop and manage scheduled budget reviews with pertinent stakeholders to understand and forecast variance drivers to budget and to recommend revisions and/or transfer of funds.
3. Prepare, and submit preliminary and/or final annual budgets to the appropriate funding agencies to ensure fiscal integrity and compliance with all outside agencies.
Transactional Accounting and Reporting:
4. Prepare all requested financial reports for the AIU Board meetings.
5. Supervise invoice processing for the Special Education and Pupil Services Division.
6. Thorough knowledge and understanding of business processes & financial systems.
7. Applies knowledge to develop or re-engineer systems & business processes to increase efficiency or support emerging business initiatives or transactions.
8. Supervise and coordinate all accounts payable processes for all areas of responsibility.
9. Ensure the timely and accurate execution of all Federal and State reporting requirements for each area of responsibility.
10. Prepare financial analysis on proposed program offerings to project financial impact to operational performance.
11. Leverages financial analytics to present analysis, conclusions and recommendations to the Assistant Director of Finance and the Executive Leadership Team.
12. Manage the day to day aspects of Food Service and the National School Lunch Program (NSLP) utilizing a third party provider in five AIU education sites.
13. Facilitate contract bid processes as needed for third party food service provider.
14. Periodic operational inspections at each site as required by State guidelines.
15. Track and report meals served to claim Federal and State reimbursements.
16. Manage the contracts, scheduling, processes and reporting requirements for Special Education Transportation.
Coaching & Development:
17. Reviews work in progress for assignments prepared by direct reports & other assignments based upon materiality & degree of judgment & estimation.
18. Supervises the Operations Department administrative and support staff including assigning projects, monitoring workflow and conducting yearly performance evaluations.
19. Promote cross functional training opportunities and documentation of standardized policy and practice.
20. Set expectations for deliverables and allow for stretch opportunity assignments.
1. Bachelor's degree in Accounting, Finance, Business or related field required. An MBA degree is preferred.
2. A minimum of 3 years of progressive responsibility in Finance or Accounting. Nonprofit or large government environment strongly preferred.
3. Significant experience with federal and state grant compliance and reporting.
4. Strong analytical, organizational and problem solving skills.
5. Food Service operational experience preferred
KEY SKILLS AND ABILITIES:
1. Results oriented with superior skills in organization, planning and attention to details
2. Excellent analytical and problem-solving skills
3. Strong communication, written and verbal, and interpersonal skills
4. Proactive, self-directed and reliable
5. High sense of integrity, honesty and ethics
6. Strong ability to motivate and lead others
7. Flexible and collaborative work style with a strong service mentality
8. Advanced skills in MS Excel and MS PowerPoint
9. Familiarity with governmental accounting and management
10. Ability to comply with the AIU Conduct policy.
1. Current Act 114, Act 34 and Act 151 required prior to an offer (Must be dated within 1 year of hire date).
2. School Personnel Health Record (Form H511.340 (8/2011)) must be completed and received by Human Resources prior to hire date.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Be able to lift or carry up to 25 pounds.
2. Be able to bend or twist at the neck and back.
3. Specific vision includes peripheral vision and close vision.
4. Be able to stand for extended periods throughout the day.
The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Disclaimer: The preceding description is not designed to be a complete list of all duties and responsibilities required of the Fiscal Coordinator of Special Education and Pupil Services.
Reports To: Assistant Director of Finance
Department: Business Office
Position Schedule: 260 days