Grant Manager at Careerbuilder in Cambridge, Massachusetts

Posted in Other 13 days ago.

Job Description:

Employing Hospital and Department:

Ragon Institute of MGH, MIT, and Harvard


Responsible for the pre andpost award management of a portfolio of grants and contracts within the MGH, Ragon Institute of MGH, MIT and Harvard.

Works directly with thePrincipal Investigators and Administrative Director for Research in thesubmission of grant applications. Develops and monitors all financial aspectsof complex awards, many with international subcontracts, ranging between ~$5 -$10 million. Primary duties include compliance,budget oversight and maintenance, subcontract management, reports to sponsors,and daily administrative and operational requirements of assignedcontracts/grants.

Job Duties:

  • Establishadministrative and financial structures for all assigned grants/contractsaccording to the operating requirements of sponsor(s) and MGH administrativeguidelines.

  • Monitorall assigned monthly financial reports to ensure accuracy and budgetintegrity. Works with PI to identifyvariations, trends, issues, etc. in a timely fashion.

  • Monitorall grants and contracts for compliance issues.

  • Workswith the IRB on all applicable human and animal protocols, consents and relatedcompliance issues including subject reimbursement. This includes MGH and other local, national, andinternational sites.

  • Workclosely with research finance administration and staff on assigned grants andcontracts; attends monthly RADG meetings; keep current with federal (NIH inparticular), state and other requirements, timelines and policy issues.

  • Contributeto updating and maintenance of a centralized electronic (MGH shared drives)grants management and archiving system.

  • Developannual budgets in consultation with the PI and Administrative Director,Research for the duration of the grant/contract. Perform all activity related to closing outof current budget year and initiating new budget year.

  • Verifythat funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase andcontract requirements.

  • Coordinatewith Ragon Institute staff on deposits, electronic transfers and cost transfersto funds/contracts.

  • Incoordination with PI and Administrative Director, Research complete allinformation report requests from research management, including quarterlyreports, audit requests, budget changes, etc.

  • Developprimary working relationships with local, national, and international siteadministrators of assigned grants/contracts.

  • Initiateand process reimbursements, purchase requisitions, and check requests forassigned grants/contracts. Coordinatewith appropriate Lab Manager(s) on supplies spending for assignedgrants/contracts.

  • Closeoutgrants/contracts at end of award period and archive relevant documents intoRagon Institute storage for audit purposes.

  • Participatein development and coordination of long-range plans and funding strategies foractivities of assigned PIs.

  • Ensureproposal compliance with Hospital and grantor policies and procedures, as wellas those of sub-contracting institutions.

  • Participatein department-, hospital-, or system-wide groups and task forces as requestedand appropriate.

  • AttendsMGH, regional, and local research management meetings.

  • Providetechnical assistance in pre and post award management to foreign partnerorganizations.

  • Workclosely with Administrative Director, Research in making recommendations andparticipate in the development and implementation of policies and proceduresrelated to the fiscal aspects of research.

  • Identifies,proposes and implements creative solutions to potential fiscal issues.

  • Providesassistance to the PIs in the area of budgeting control (i.e. clinical trialfunding and sundry gift funding).


  • BS/BA

  • Demonstratedresearch administration experience with pre and post award emphasis.

  • Working knowledgeof NIH and other federal, state and foundation regulations and requirements.

  • Demonstratedproficiency in Microsoft Office, Word, Excel, Access and Internetapplications.

  • Ability to maintain extensive electronic document ande-mail files which are department property.

  • Demonstratedability to be organized and flexible in an environment which requirescontinuous monitoring of priorities.

  • Exceptionalattention to detail and confidentiality.

  • Highlygoal oriented, self-motivated, and ability to work independently as well as incoordination with Ragon Institute team.

  • Goodcommunication skills across multiple levels of the organization.

  • Anenthusiasm for working in a multicultural, multi-ethnic setting.


Minimum degree and field of knowledge: BS/BA

Years experience required: 3 - 5 years experience

EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.