Administrative Assistant - Nashville at Turner Construction Company in Nashville, Tennessee

Job Description:

Position Description: Provide administrative support to
the Nashville Business Unit. Responsible for performing diversified and
confidential administrative duties requiring comprehensive experience, skills
and knowledge in supporting executives and ensuring efficient operation of the
office.

Reports To: Nashville Business Manager; Supports other
local leaders.

Essential Duties & Responsibilities
Office Leadership Support
Maintain executives' calendars (vacation dates, schedule/confirm meeting dates, adjust as conflicts arise, etc.)
Prepare and edit correspondence, communications, presentations, and other documents as assigned in a timely manner.
Keep track of when recurrent reports are due and meetings are scheduled, including maintaining lists of recipients and/or participants.
Using Concur, complete monthly expense reports timely and accurately.
Coordinate and arrange travel, using executive travel preferences; including but not limited to flights, hotel accommodations and transportation, and preparing itineraries.
Complete projects and special assignment, as needed, by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and adjusting plans. Communicate necessary details to Business Manager during the process.
Act as a liaison between Business Manager and others (i.e., Departments, external contacts, subcontractors, clients, etc.)
Plan, coordinate and support business unit related activities and events in coordination with identified co-planning team.
Screen and return calls with diplomacy.
Use sound judgement to handle items not requiring an executives attention.

Office Management
Process incoming mail: open, stamp, sort and distribute. Distribute courier packages, process shipment and/or drop off outgoing mail and packages.
Order and maintain stock of office materials and supplies; replenish as necessary or requested. Oversee the operation of office equipment and maintenance needs.
Set up and maintain files, including hard-copy and electronic files.
Manage conference room requests and schedules.
Maintain common areas
Act as a liaison and point of contact for property manager and building maintenance vendors.
Act as point of contact for local vendors and accommodations
o Hotel
accommodations
o Catering/lunch
orders

May perform other duties as assigned.
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Knowledge, Skills and Abilities
Strong communication and interpersonal
skills required.
Strong
ability to plan, problem solve and contribute to the team effort by achieving
results needed.
Thorough
attention to detail and high standard of quality.
Excellent
organizational skills Excellent writing skills.
Excellent
computer, word processing, database, and software skills.

Qualifications
Five
or more years' experience in general office responsibilities and procedures and
executive support. Must have good judgement, attention to detail and accuracy,
and ability to maintain confidentiality. Have a strong working knowledge of
Microsoft 365 and Office Suite, including Word, Excel, PowerPoint, Outlook,
SharePoint, Teams and OneNote; PowerBI helpful. Experience in Concur Expense
Reporting. Must be able to work as a part of a team as well as independently.

Physical
Demands
The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions. While performing the duties of this job,
the employee is regularly required to sit; use hands to finger, handle, or
feel; reach with hands and arms; talk or hear and taste or smell. The employee
is frequently required to stand and walk. The employee is occasionally required
to climb or balance and stoop, kneel or crouch. The employee must frequently
lift and/or move up to 25 pounds. Specific vision abilities required by this
job include close vision, distance visions, color vision, peripheral vision,
depth perception and ability to adjust focus.

Work
Environment
The
work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions. While performing the duties of this job,
the employee is sometimes exposed to moving mechanical parts. The employee is
occasionally exposed to airborne particles or caustic chemicals. The noise
level in the work environment is usually moderate.

Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor