Job Description:

Description

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are over 800 people strong and growing!

CCRC is a one of the largest and widely respected non-profits in California. We cultivate child, family and community well-being through our creative, informative and supportive programs and services. We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

General Summary:

The Payroll Specialist position reports directly to the Payroll Supervisor. The position processes payroll bi-monthly, performs duties necessary for the accurate calculation of wages, maintenance of records and distribution of payroll reports and withheld monies. Performs other payroll related duties as assigned. This position is remote and will return to the Chatsworth, California when it is safe to do so.

Within the team structure, the Payroll Specialist position responsibilities will include the following:

• Perform payroll functions necessary to complete employee's paychecks in a timely manner including employee profile updates, document verification, inputting adjustments, reconciling paycheck information, check printing, direct deposit transmittal, mailing of deposit advices, payroll funding, and verification of required governmental reports and filings. 50%


• Update and maintain employee payroll allocation in payroll system and ensure payroll transactions are posted to the general ledgers accordingly. 2%


• Verify and update company settings in payroll system to ensure payroll is processed appropriately per company policies. 2%


• Work efficiently with payroll system vendor to resolve any issues in a timely manner, ensuring proper and accurate payroll processing. 8%


• Prepare off cycle payroll as required for any pay corrections, final checks, or additional payouts. Ensure payroll transactions are posted to the general ledger accordingly. 6%


• Respond to employee's inquiries regarding pay checks and benefits (insurance, PTO, and others). Field all employee inquiries regarding withholding orders, compute disposable earning, and apply garnishments appropriately. 5%


• Assist Payroll Supervisor and Senior Payroll Specialist with preparation of audit schedules for annual financial audit and audits by funders/grantors as assigned. 5%


• Assists with bi-monthly payroll processing quality reviews. Compiles bi-monthly payroll processing and supporting documentation for internal audit. 5%


• Review and approve Employee Self Service requests for W-4 updates and direct deposit changes. Provide instructions and assist employees in submission of requests accordingly. 5%


• Prepare journal entries for payroll funding, payroll taxes, and garnishment payments and reclassifications as needed. Reconcile payroll tax and garnishment liability accounts to the general ledger. 12%

These duties include tasks that are required, but currently comprise of less than 5% of the daily workflow for this job:

• Prepare audit schedules for annual financial audit and audits by funders/grantors as assigned. Assist auditors as needed.


• Document, update, and implement new payroll procedures as needed. Identify and implement improvements and efficiencies to our internal processes.


• Perform research and analysis on projects as requested by the Payroll Supervisor, Accounting Manager, or CFO.


• Enhance professional growth and development through participation in educational programs, current literature, in service meetings, and workshops.


• Attend, participate, and/or plan department, program, staff and other meetings as necessary.


• Complete other related duties as assigned.

Minimum Required

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  Education/Experience: Associate Degree in Accounting or Business with at least (6) units in Accounting OR at least two years of payroll processing experience OR Bachelor's Degree in Accounting with at least one year of experience in a payroll processing role.


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  Professional/Technical Certifications: n/a

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  Technical Requirements:

• Strong computer skills, including general knowledge of Excel and Word; proficient in all other Microsoft Office applications (Outlook, etc.). Experience with computerized accounting system;

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  Bilingual Required: n/a


• Behavioral:

• Strong and effective written and verbal communication and interpersonal skills. Able to interface with others in an effective, open and tactful manner. Demonstrated ability to establish and maintain effective, cooperative, and diplomatic working relationships with colleagues, supervisors, external contacts with funding sources, and the public.

• Strong analytical and problem solving skills. Attention to details and strong organizational skills essential. Demonstrates ability to work under pressure on multiple projects with competing deadlines and to prioritize work effectively and apply a sense of urgency to projects. Must be highly motivated, able to exercise discretion and good judgment, work independently, take initiative, participate as an effective team member and follow tasks through to completion.




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  Travel: n/a


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  Work Schedule: Full time, typically M-F, regular business hours


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  Work environment: Office work environment; ambient temperature, noise level, indoors


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  Background & Health Clearance Requirements: n/a

Preferred

All minimum requirements above met, plus:

• 
  Experience: Experience in working for a nonprofit organization preferred. Payroll processing and reporting experience of a minimum of 500 employees is highly desirable. UKG/UltiPro payroll experience highly preferred.

• 
  Technical Requirements - In addition to above (list specifics):




• Working knowledge and experience with UKG/Ultipro Payroll and Time Management software highly preferred. Working knowledge of Abila/MIP (previously SAGE) Fund accounting experience preferred.

These duties include tasks that are required, but currently comprise of less than 5% of the daily workflow for this job:

• Prepare audit schedules for annual financial audit and audits by funders/grantors as assigned. Assist auditors as needed.


• Document, update, and implement new payroll procedures as needed. Identify and implement improvements and efficiencies to our internal processes.


• Perform research and analysis on projects as requested by the Payroll Supervisor, Accounting Manager, or CFO.


• Enhance professional growth and development through participation in educational programs, current literature, in service meetings, and workshops.


• Attend, participate, and/or plan department, program, staff and other meetings as necessary.


• Complete other related duties as assigned.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package


• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance


• Basic Life Insurance and Long Term Disability paid for by CCRC


• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting


• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break


• Opportunities for learning and professional development, including education reimbursement


• Employee Assistance and Wellness Programs


• 501(c)(3) Designation-You can apply for Public Service Loan Forgiveness!

Click here to learn more about CCRC! To apply click here