Job Description:

HR Administrative Assistant

Job Locations

US-FL-Orlando | US-MA-Watertown

Overview

About Us

VHB as a business is a company of passionate engineers, scientists, planners, and designers tackling exciting challenges in the transportation, real estate, institutional, applied technology, and energy industries-serving a range of public- and private-sector clients. At VHB, we are dedicated to improving mobility, enhancing communities, and balancing development and infrastructure needs with environmental stewardship.

We are creative problem-solvers
• We work hard, and we give back


• We like our colleagues, and we love Mondays (really)


• We are diverse, caring, welcoming, and fun!

It's not surprising that VHB has consistently been rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We're growing, and we hope you'll join us!

About the Position

VHB is searching for an HR Administrative Assistant to join VHB's People & Culture team, partnering with a dynamic team of Human Resources, Communication and Design professionals. This position will be based in Orlando, FL or Watertown, MA. The successful candidate will have at least 2 years of administrative support experience, enjoy working independently while contributing to a team and have a demonstrated ability to handle confidential information.

Responsibilities

• General administrative support for the HR team


• HRIS maintenance, including distribution of data reports and maintaining employee records


• Conduct employment verifications


• Organize and maintain electronic HR records and files within our HRIS system


• Edit HR information on company intranet


• Prepare documents, letters, spreadsheets, and PowerPoint presentations


• Arrange travel accommodations and process expense reports for HR leadership team


• Coordinate meetings and HR & People Culture Team events and projects


• Conduct research for HR related projects and initiatives


• Work in partnership with the Learning & Development team to coordinate and track employee participation in training programs


• Collaborate with VHB's People & Culture team to support a positive culture and employee relations environment across the organization


• Various other duties as assigned

Skills and Attributes

• High energy level; comfortable multi-tasking and performing both tactical and strategic projects


• Ability to work with minimal supervision while maintaining a high level of confidentiality, tact, and discretion


• Excellent verbal, written and interpersonal communication and listening skills


• Fully proficient with MS Office suite


• Experience with HRIS software a plus


• Team oriented with strong capability to work independently


• Willingness to proactively identify issues and make recommendations, and/or take the appropriate action to move projects forward


• Excellent organizational skills and attention to detail

Qualifications

• 2+ years of administrative experience, preferably supporting an HR department or other senior level employees


• Associate or Bachelor degree in HR or related field preferred


• Demonstrated ability to manage multiple priorities in a dynamic environment and to work with flexibility, efficiency, and diplomacy both individually and as part of a team effort


• Experience in a professional services firm preferred

New employees will be onboarded virtually and begin their employment from home. We are in the process of planning for a safe return to the workplace in alignment with government and CDC guidelines.

#LI-DP1

VHB is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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