Tax Administrator at Kimberly-Clark Corporation in neenah, Wisconsin

Job Description:

Tax Administrator

Job Description

POSITION SUMMARY

The purpose of this position is to provide support to the Senior Director-Tax Accounting & Reporting, Director-Tax Risk Management, and designated deputies. Duties include obtaining signatures and mailing of Canadian, U.S. federal and state tax returns, processing tax payments, preparing simple journal entries, maintaining schedules related to due dates, expiration dates, and approved signatories, maintaining digital and hardcopy files/filing, providing general administrative support for the Tax Team and managing assigned programs to meet Tax Team and Corporate objectives.  Training is provided during an extended on-boarding period.

CUSTOMERS AND CUSTOMER EXPECTATIONS:

The primary customers are the Senior Director-Tax Accounting & Reporting, Director-Tax Risk Management, and Senior Manager Tax Reporting, secondarily the entire Tax Team with primary focus on the Reporting and Defense teams. The incumbent has extensive contact with the Accounting, Finance, Legal, Treasury, and Supply Chain/Procurement Departments as well as outside financial consultants and tax auditors. The incumbent must provide confidential administrative support and maintain effective working relationships with staff members to ensure work assignments and business objectives and goals are achieved. The incumbent should exhibit a professional and responsive attitude that demonstrates the Corporation’s commitment to quality.

A high degree of responsibility is involved in the performance of the duties associated with this position. Duties include preparing a variety of financial and corporate documents and maintaining accurate files. Materials and information must be organized, prepared, distributed, and filed to maintain an effective communication and information system within and outside the Tax Department. Responsibilities encompass a wide scope and complexity; potential problems must be anticipated and corrective action taken. The work demands an in-depth knowledge of the Corporation’s policies and procedures, team members’ approval limits, and the ability to exercise independent judgment to ensure they are applied equitably and consistently. The incumbent works independently with guidance on matters of an exceptional or unusual nature. Work handled is often confidential.

MAJOR RESPONSIBILITIES

Employ the Company’s core values and behaviors as guiding principles, treating others with the respect you expect from them regardless of individual differences, and create a team-oriented environment in which everyone is motivated to do their best and improve both their individual and team contributions to achieve desired business results. Process Canadian, U.S.  federal and state consolidated and separate legal entity tax returns including quarterly estimates, extensions and amended tax return filings for signature, obtaining signatures, and filing returns by the due dates.  Processing tax payments manually or electronically (using external bank payment system) by due dates.  Preparing monthly journal entries.  Performing certain Canadian tax calculations.  Organization is key to ensure deadlines are met as 50+ returns/payments could be in-process/due in a short period of time.

Maintaining and communicating the statute of limitations schedule for US federal and state audits and refund claims.  Preparing and updating Powers of Attorney with US federal and state tax authorities and Canadian Business Consent Forms.  Assist with various administrative tasks with respect to the Company’s IRS, state and Canadian tax audits, including communication with auditors, as requested by the Defense team, and maintaining federal tax audit results in CorpTax software.

Proficiency in Company procurement policies and procedures, including ability to execute all aspects of purchase orders and associated tasks. Willingness to work with Procurement organization and others to continuously improve the purchase order processes relevant for the Department. Organize, prepare, distribute, and file materials and information to help establish and maintain an effective communication and information system within the Tax Team. Maintain current documentation of Tax Team Administrative procedures, make suggestions and, upon approval, implement new office procedures to improve efficiency. Manage the Tax Team’s records to ensure accurate filing and prompt retrieval of documents, including off-site document storage. Exhibit teamwork by reallocating resources within the Administrative staff team during workload peaks across the COEs, including taking on special projects when requested. Leverage technology to increase efficiencies. The Corporation’s tax processes will be improved by being proactive and leveraging skills to standardize processes, increase efficiencies, and assist in meeting Department objectives. Maintain a personal development plan to ensure continuous improvement of administrative skills. Where appropriate, expand educational scope through involvement with administrative professional organizations and service provider networking opportunities. Maintain a proficiency in desktop computer applications such as Microsoft Word, Excel, PowerPoint, and Visio. Maintain similar proficiency in use of internal Company software and other systems. Exhibit a willingness to learn new systems. Understand and comply with Sarbanes-Oxley regulations, internal controls and tax policies. Assist the Tax Team in special projects, as requested by the Senior Director-Tax Accounting & Reporting, Director-Tax Risk Management, and Senior Manager Tax Reporting and their deputies. Special projects may include, but are not limited to, development of systems or procedures to improve the efficiency of the Tax Team or support Company initiatives. Communicate within and across Tax COEs. Communicate fully in a timely, informative, and accurate manner with superiors/peers/subordinates and others who have a need to know.  Maintain excellent oral, written and presentation skills. Provide exceptional customer service throughout the Corporation. Maintain ability to perform duties of a notary public, and where needed, the willingness to train and apply for notary public certification. Conduct all activities in a safe manner and maintain safety in the general work environment.

KEY QUALIFICATIONS AND EXPERIENCES

• A high school education with advanced administrative level training required. An Associate’s degree in Accounting or Finance (or other relevant field) preferred.
  
  
  • With a high school education: a minimum of 5-7 years of office experience, preferably within the Company, including a high level of administrative skills and several years’ experience supporting management, is typically required, or an equivalent combination of training and experience.
  
  
  • With an Associate’s degree: a minimum of 1-3 years of experience (past para-professional experience or experience within the Company, preferred).
  
  
  • Excellent administrative skills that necessitate exceptional knowledge of spelling, grammar and punctuation.
  
  
  • Must be skilled in the use of personal computers and desktop applications including, but not limited to, Microsoft Word, Excel, PowerPoint, the internet and Visio (Microsoft Teams and CorpTax experience is a plus).
  
  
  • Personal characteristics are important, including (1) the ability to deal with people with tact and good judgment, (2) the ability to communicate effectively orally and through written correspondence, (3) initiative, excellent judgment, organizational skills and the ability to act independently, (4) the ability and willingness to work under pressure of deadlines with conscientious attention to detail in a position that often requires expedient and accurate simultaneous discharge of a variety of duties and (5) comfort being exposed to confidential data and the ability to maintain the confidentiality of such data at all times.
  
  
  
  

Kimberly-Clark and its well-known global brands are an indispensable part of life for people in more than 175 countries. Every day, 1.3 billion people - nearly a quarter of the world's population - trust K-C brands and the solutions they provide to enhance their health, hygiene, and well-being. With brands such as Kleenex, Scott, Huggies, Pull-Ups, Kotex, and Depend, Kimberly-Clark holds No.1 or No. 2 share positions in more than 80 countries. With more than 140 years of history of innovation, we believe in recruiting the best people and empowering them do their best work.  If fresh thinking and a passion to win inspire you, come Unleash Your Power at Kimberly-Clark. 

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This position may require a post-offer/pre-hire Physical Abilities Test (PAT) to confirm that individuals are able to perform the essential functions of the job.

K-C requires that an employee have authorization to work in the country in which the role is based.  In the event an applicant does not have current work authorization, K-C will determine, in its sole discretion, whether to sponsor an individual for work authorization.  However, based on immigration requirements, not all roles are suitable for sponsorship. This position is subject to drug and alcohol testing, including pre-employment testing.

Global VISA and Relocation Specifications:

This role is available for local candidates already authorized to work in the role’s country only. K-C will not provide relocation support for this role.

Primary Location

USA-WI-Neenah

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

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