Legal Coordinator/Administrative Assistant at Brandywine Realty Trust in Philadelphia, Pennsylvania

Job Description:

Brandywine Realty Trust, a premier commercial Class A full service real estate company with operations nationwide, has an immediate opening for a full-time Legal Coordinator in its Philadelphia Corporate Headquarters. The role will be full-time, in-office and will primarily perform administrative and organizational duties related to support of the Brandywine Legal team. The ideal candidate will have proven experience supporting a Legal team or at a Legal firm; must have a “team player attitude”; and must be detail-oriented.

Essential Duties and Responsibilities:

• Support General Counsel on day-to-day administrative tasks


• Respond to routine requests for information.


• Prepare reports for the legal team.


• Organize and maintain legal filing and matter system, and file correspondence and other important records.


• Process legal invoices and route mail/legal notices. 


• Compose and coordinate Board correspondence. 


• Support other members of the Legal Department, as needed


• Coordinate and arrange meetings, prepare meeting materials and reserve and prepare facilities.


• Work alongside the Paralegal/Legal Assistant to support the priorities of the Legal Department and contribute to special projects


• Provide back-up to Reception when absent as part of a rotating coverage team

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  Education and/or Experience:  Bachelor's degree or equivalent from a four-year college or university preferred; or 3 plus years related office/administrative experience supporting a Corporate Legal Team or Firm; or equivalent combination of education and experience. Minimum of 3 years administrative experience.


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  Computer Skills:  Highly proficient with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Adobe.


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  Interpersonal Abilities:  Shall exhibit a positive “can do” attitude with a team player approach, along with ability to interact and communicate with professional courtesy and tact among tenants, contractors and individuals at all levels of the organization. 


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  Communication Skills: Superior interpersonal, verbal and written communication skills, including letter and report composition.


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  Attention to Detail: Demonstrated ability to work in a fast paced environment; provide continual attention to detail; work independently under pressure; manage multiple priorities; plan, organize, coordinate projects and meet deadlines; all with discretion, tact and service orientation.


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  Organizational Skills: Demonstrated ability to organize and maintain electronic and hard copy documents and files, as well as other communication methods such as email, memos, etc.


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  Confidentiality: Must demonstrate ability to maintain confidentiality of sensitive documents and information when assisting members of the Executive team.