Job Description:
Role and Responsibilities
Summary
Perform advanced administrative duties requiring a good working knowledge of CAE's operations and a detailed knowledge of the ISD Department. Provides overall support to the ISD Manager and department.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Coordinates with ISD and Configuration and Data Management (C&DM) to prepare and track Training System Change Orders (TSCOs).
Performs quality control of TSCO courseware prior to release through established processes.
Maintains and updates TSSC databases to track courseware projects including FCIFs, critiques, Quality Change Proposal Requests (QACPs), and other project related data.
Prepares monthly agendas, PowerPoint presentations, and extracts data for ICCB/ TSCWG and other meetings as needed.
Coordinates and attends monthly ICCB/TSCWG meetings.
Coordinates office operations and procedures such as information management, filing systems, supplies, and other administrative services.
Composes and prepares meeting minutes, correspondence, reports, and other complex documents.
Collects, records, compiles, verifies, tracks and analyzes data and information from multiple sources.
Conducts periodic audits of baseline courseware on Learning Management Systems.
Coordinates with ISD staff and TMS to schedule Subject Matter Expert (SME) reviews of courseware projects.
Maintains and updates SharePoint lists and document libraries to assist in project management.
Assists ISD team to proofread and edit material for courseware, ISD documents, and related technical and administrative documents as necessary.
Accurately and efficiently performs all duties with minimal supervision to meet standards for cost, schedule, and quality.
Other duties as assigned
Qualifications and Education Requirements
High School diploma or equivalent; 2-year degree in administrative field preferred.
5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level
Must be proficient in Microsoft Excel, PowerPoint, Access, and Word.
Must be able to effectively deliver oral presentations to management and customers
Must display excellent written skills
Must be able to work independently, with minimal supervision
Must be able to work overtime as required.
Must be willing to work any shift or day of the week as required.
Understanding of military protocols and customs is essential
Incumbent must be eligible for DoD Personal Security Clearance.
Language Skills
Must have the ability to read, analyze, and interpret the most complex documents. Will be required to respond effectively to sensitive inquiries and complaints. Must be able to generate effective oral and written presentations and proposals on complex subjects.
Mathematical Skills
Must be able to calculate figures and amounts, prices, commissions, and percentages, and to draw and interpret graphs.
Reasoning Ability
Must be able to define problems, collect data, establish facts, and draw valid conclusions. An ability to interpret complex customer requirements and attitudes from verbal, non-verbal, and written communication is desirable.
Security Responsibilities
Must complywith all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.
Work Environment and Physical Demands
Domestic and international travel as required.
Must be able to walk and/or climb stairs and ladder into a simulator or airplane cockpit.
Must be able to detect odors or hear noises, bangs, etc., or other sounds to detect problems or flaws in the functioning of simulators and its surrounding environment.
Work in a regular office environment; communicate via personal computer, telephone and fax.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
CAE USA Inc. is an EOE/AA employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
#LI-BF1
Position Type
Regular
CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.
As captured in our overarching value "One CAE", we're proud to work as one passionate, boundaryless and inclusive team.
At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age.
The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.
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