Bids & Proposals Administrator Public Safety - Remote at Smartcop, Inc in Pensacola, Florida

Job Description:

We are looking for an Administrator of Bids & Proposals to join our growing SmartCOP team!!

As the Coordinator of Bids & Proposals you will source procurement opportunities and lead the preparation and submission of winning proposals. You will work with the sales and marketing team to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. 
 
This exciting role involves researching, writing, and producing proposals on behalf of our company in support of an array of software products. You will successfully communicate and collaborate with a variety of internal stakeholders including sales, research & development, operations and other subject matter experts, as needed - and thus, is a highly visible role.  
 
 

What your impact will be:

• Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team




• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans




• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.




• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline




• Work closely with sales, research & development, and operations to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal requirements, evaluation criteria, and technical requirements




• Inform product strategy research performed by the Bids & Proposals Executive Director  




• Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, Technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition




• Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise




• Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering intensive proposals




• Debrief teams after proposal submittal 




• Interview team members on successful or unsuccessful strategies and tactics,




• Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training.

What we are looking for:

• BS/BA degree, or equivalent in relevant experience




• 2+ years' experience in software solutions, preference given for public safety experience.




• Proven ability to work across organizations with effective communication, leadership, and project management skills




• Proven attention to detail




• Excellent writing, grammar, and spelling ability




• Excellent presentation and written/oral communication skills




• Ability to work in a deadline-conscious, results-driven environment

What will make you stand out:

• Ability to generate creative ideas while working both independently and collaboratively.




• Self-starter, multitasker who works well under pressure, and follows through on tasks.




• Leads by example and keeps the team informed of changes.

What we offer:

• 3 weeks' vacation and 5 personal days




• Comprehensive Medical, Dental and Vision coverage from your first day of employment




• Employee stock ownership and RRSP/401k matching programs




• Lifestyle rewards




• Flexible work options (and some pretty cool offices!)




• And more!

About us:

SmartCOP, Inc. was founded in 1988 and incorporated in 1999. Headquartered in Pensacola, Florida, SmartCOP has a simple, yet very important mission: maximize public safety by providing real-time information through integrated software solutions for law enforcement officers, firefighters, EMS personnel, dispatchers, and report takers.

We accomplish this mission by offering system development, implementation, and support services for a fully integrated suite of public safety products including Computer Aided Dispatch (CAD), Records Management System (RMS), Mobile Computing with Field Based Reporting (MCT & FBR), and Jail Management System (JMS).

Many of our employees have decades of experience in the public safety. Their years of experience help determine our company’s path.