Workplace Services Lead at Calix in Petaluma, California

Job Description:

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value.

The Workplace Services Lead supports the Workplace Experience team at our Petaluma office in developing and implementing a top tier Calix experience. From supporting team meetings to engaging with employee's day to day needs the Workplace Services Lead is an important position that helps reinforce Calix culture and values. This role is for a person who can act quickly to solve problems, be a friendly face to those that need help, work independently most of the time and be an ambassador of Calix's culture to everyone who comes onsite in Petaluma.

Responsibilities:

Workplace Services

• Serve as the go-to person for all office needs


• Maintain a clean, organized, functional and comfortable office space


• Maintain the facilities and be the liaise to the landlord and other office vendors


• Order and manage office and kitchen supplies


• Manage incoming and outgoing mail/ shipping for the site


• Coordinate site events (allhands, holiday parties etc)


• Administration of trouble tickets

Vendor Management and Office Support

• Coordinate with the Accounts Payable department to generate purchase orders for approved vendors


• Develop and maintain vendor relationships (office supplies, food and beverage, etc).


• Periodically assess vendor terms and conditions to determine when we should rebid services to ensure competitive pricing


• Help iterate on site budgets for offices supplies, services, and food/beverage programs.

• Professional work experience in an office or workplace office support role


• Strong organizational skills, detail-oriented, and ability to handle multiple and changing priorities in fast-paced office environment


• Excellent written and oral communication skills


• Passion for being a creative and positive problem solver


• Ability to triage requests and problems in a fast-paced office


• Experience collaborating with all levels of the organization, from management and employees to vendors/contractors


• Experience with Microsoft Office, Concur, Oracle Cloud, and other office administration software is a plus


• Passion to build and sustain team culture