The Coordinator of Student Records and Reporting is responsible for supporting the Registrar's Office in daily operations, management, and maintenance of student records and reporting. This position is also responsible for special projects, such as implementing automated processes.
DUTIES
Resolves complex service issues with respect to the release of student records
Resolves misrouted request complaints, time-sensitive requests, and other sensitive matters in cases
Maintains the accuracy of data in the student record module of the student information system and document imaging system
Implements academic and administrative policies and procedures in the management of accurate student records
Reviews and maintains student information in both online systems and printed records
Responsible for organizational detail, set-up, and troubleshooting related to scheduling, registration, grading, end of term processing, and other maintenance to the student record
Oversees all National Student Clearinghouse processes; degree verifications and student enrollment verification
Manages file retention process and document imaging and organization of student records
Assists in developing and implementing comprehensive student data file review procedures
Maintains confidentiality of student records, adheres to the requirements of the Buckley Amendment, FERPA as it applies to student records
Compiles, edits, and disseminates complex reports Manipulates student information system to generate reports Assists staff and students with questions regarding online registration and technology issues in regards to schedule changes, course withdrawals, faculty grading, administrative drop, etc. Responds to student, staff, and faculty inquiries and directs and refer students to appropriate academic support areas Serves as liaison to coordinate activities with internal and external contents Oversees student workers scheduling and tasks
MARGINAL DUTIES
Performs other duties as assigned
SUPERVISORY RESPONSIBILITIES
Direct Reports: None
Delegation of Work: N/A
Supervision Given: N/A
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge:
Knowledge of trends, issues, and accepted practices relevant to the position
Skills:
Candidates must have strong analytical and problem-solving skills, as well as excellent interpersonal and communication skills
Abilities:
Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
WORK LOCATION AND PHYSICAL DEMANDS
Primary Work Location: Works in an office environment 6 to 8 hours
Physical Demands: Work is normally performed in a typical interior work environment that does not subject the employee to any unpleasant elements. The position is physically comfortable; the individual has discretion about walking, standing, etc. The work environment involves minimal exposure to physical risks.
EEO/AA
Required Education: Baccalaureate degree
Required Experience: Minimum of three (3) years of related job experience