Administrative Support Specialist at Obsidian Solutions Group in Arlington, Virginia

Job Description:

Job Details

Description

Administrative Support Specialist

Primary Location: Arlington, VA, US

Citizenship: Must be a US Citizen

Security Clearance: Active Top Secret/SCI and willing to take a CI Poly

Company Description

Obsidian Solutions Group LLC (OSG) is a fast-growing professional services firm based in Fredericksburg, VA. We create value for our customers by delivering technology-enabled & mission-oriented technical solutions that solve complex problems, protecting people, information, and assets. Our core capabilities are in providing Enterprise IT, Intelligence Analysis, Production & Development and Knowledge-Based Professional Services Solutions that enable the customer's mission. Obsidian Solutions Group LLC is a certified 8(a), service-disabled, veteran-owned small business.

A career at Obsidian Solutions Group means you are able to put your expertise, credentials, and talents to great use working with customers in the DOD and Intelligence Community, while enjoying the excitement of working in a fast growing organization committed to making a difference for our customers and in our community. Contribute independently and collaboratively alongside our amazing team of doers and thinkers. Obsidian Solutions Group is small enough to offer a family atmosphere yet large enough to deliver a highly competitive compensation package. We hire and retain the best in the industry, offering exceptional benefits that protect the well-being of our employees, their spouses and domestic partners, and their families.

Our corporate philosophy is centered on hiring and retaining employees with the requisite skills, professional experience, personal commitment, and ethical standards necessary to foster a culture of operational excellence necessary to surpass our customer's expectations.

Job Summary

In support of the Directorate for Intelligence (J2), Office of the Director of Mission Support (J21). Current operations and contingency operations demand more robust support from Mission Support staff. To facilitate this effort, expert technical operational support is needed and shall support the J2 Deputy Director for Mission Support and team on all matters related to the activities of advising the executive staff on all personnel, security, facility, logistics and requirements management from DIA and Joint Staff.

Specific Responsibilities

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  Act as an Organizational Defense Travel Administrator (ODTA) responsible for the daily administration of the Defense Travel System (DTS) at the organizational level, and at a minimum, perform the following:

  
  
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    Conduct initial user training and annual DTS refresher training per agency and Department of Defense (DoD) regulations. Maintain a copy of the attendance rosters and certification for the current plus one previous year.

    
    
  
  
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    Retrieve and manage ODTA DTA report per agency and DoD regulations.

    
    
  
  
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    Ensure organization information is current with the Defense Travel Administration (DTA) maintenance tool.

    
    
  
  
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    Monitor permission levels to ensure appropriate separation of duties and assignment of permissions in accordance with agency and DoD regulations.

    
    
  
  
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    Conduct profile and organizational maintenance to ensure routing lists are configured to maximize the accuracy of DTS documents while allowing for documents to be approved as expeditiously as possible.

    
    
  
  
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    Get profile and organizational maintenance to ensure routing lists are configured to maximize the accuracy of DTS documents while allowing for documents to be approved as expeditiously as possible.

    
    
  
  
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    Ensure DTS check-in and check-out procedures are followed in accordance with J2 policies.

    
    
  
  
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    Routinely monitor the actions of the Approving Officials (AOs) and inform the Government Lead of any irregularities.

    
    
  
  
  
  


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  Assist in the reconciliation of J2 contracts and financial database with the Agency Financial records by working with the respective analyst to resolve discrepancy between the J2 database and the Agency Financial records.

  
  


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  Provide requested financial reports to J2 Resource Management on an "as needed" basis.

  
  


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  Assist preparation of and track both incoming and outgoing MIPRs.

  
  


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  Track PRs though the CMS system, obtain copies of obligating documents from the Office of the Chief Financial Officer (CFO) or other government agency.

  
  


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  Provide general support and assistance to J2 Financial Management Staff.

  
  


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  Assist with the in-processing and out-processing of J2 personnel, including Joint Staff Information Network-Unclassified (JSIN-S/U) accounts, parking, and property.

  
  


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  Prepare, requisition and process purchase requests through the Contract Management System (CMS); alternative contract manager.

  
  


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  Perform duties as the J21 Activity Supply Custodian by managing the storage closets and ordering office supplies as required.

  
  


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  Perform requirements processing in both tasker systems (eTask and JSAP).

  
  


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  Conduct Information Technology Projects, VTCs, data mining, graphics development, document destruction, and other related IT assistance.

  
  


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  Prepare message traffic and other controlled / secure communications using government provided platforms.

  
  

Experience and Education

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  Bachelor's Degree preferred.

  
  


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  A minimum of 3 or more years of experience regarding administrative support within the DOD/Intel Community.

  
  


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  Defense Travel System experience.

  
  


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  Must possess good written and oral communication skills.

  
  


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  Must be familiar with MS Office Suite.

  
  

Physical Requirements and Work Environment

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  Normal office environment.

  
  

Travel

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  Local travel within the National Capital Region up to 10%.

  
  

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Obsidian Solutions Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.